Job Description

We are seeking a professional, detail-oriented, and tech-savvy administrative professional to manage front desk operations and ensure smooth internal coordination across teams and clients. This role is critical to supporting the day-to-day operations of our creative studio and includes both administrative and client-facing responsibilities.

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Key Responsibilities

Administrative & Operational Tasks

Maintain and regulate attendance records of staff Manage and update payment sheets, salary sheets, and petty cash tracking Support in project timeline tracking and internal follow-ups with team members Handle procurement coordination and vendor communication Prepare and dispatch Scope of Work (SOW) documents and quotations to clients Organize and maintain filing systems (digital and physical)
Client Coordination & Communication

Handle client follow-ups via email, phone, and WhatsApp professionally Schedule meetings, prepare agendas, and share timely updates Act as the first point of contact for incoming inquiries and ensure proper routing
Reception & Office Support

Manage the front desk (in-person or virtually), welcoming clients and guests Ensure smooth day-to-day office functioning, supplies, and cleanliness Handle courier dispatch, office calendar, and general correspondence
Support to Management

Provide admin support to Directors and Project Leads Assist in preparing internal reports, invoices, and presentation materials Coordinate with finance, HR, and other departments as needed
Required Skills & Qualifications

1-3 years of experience in administrative, receptionist, or office coordination roles Proficiency in MS Office (Excel, Word, Outlook), Google Workspace, and communication tools (e.g., Zoom, WhatsApp Business) Strong written and verbal communication skills in English and Hindi (Marathi is a plus) Professional demeanor, multitasking ability, and attention to detail Familiarity with architectural or creative agency environments is an advantage
Job Type: Full-time

Pay: ?10,000.00 - ?20,000.00 per month

Benefits:

Cell phone reimbursement
Schedule:

Day shift
Supplemental Pay:

Overtime pay
Language:

English (Preferred)
Work Location: In person