Job Description

We are seeking a friendly, organized, and professional Office Receptionist to be the first point of contact for visitors and callers. The ideal candidate will manage front-desk operations, support administrative tasks, and contribute to a welcoming and efficient office environment.

Responsibilities

Greet visitors

with a positive and professional demeanor; announce guests and direct them to the appropriate person or meeting room.

Answer and route incoming calls

on multi-line phone system; take accurate messages and promptly relay essential information.

Manage the reception area

to ensure it is clean, tidy, and well-stocked with necessary materials (brochures, forms, supplies).

Schedule and coordinate meetings

: book rooms, set up equipment, prepare agendas, and handle catering requests as needed.

Handle mail and couriers

: sort, distribute, and track incoming/outgoing parcels and shipments.

Maintain front-desk security procedures

: verify identification, issue visitor badges, and log in guests.

Support administrative tasks

: data entry, filing, scanning, photocopying, and basic document preparation.

Assist with calendar management

for executives or teams as required.

Manage office supplies

: monitor inventory, place orders, and liaise with vendors.

Support HR onboarding

: prepare welcome packets, collect necessary documents, and assist new hires with initial setup (if applicable).

Provide exceptional customer service

to internal and external stakeholders.

Adhere to company policies

and data privacy guidelines.
Requirements

Education

: High school diploma or equivalent; some roles may prefer an associate degree or relevant certifications.

Experience

: 0-2 years of receptionist/administrative support experience; prior front-desk experience is a plus.

Skills

: Excellent verbal and written communication Strong interpersonal and customer service abilities Proficient with office software (e.g., Microsoft Office Suite, Google Workspace) Basic administrative skills (filing, scheduling, data entry) Ability to multi-task, stay organized, and prioritize urgent tasks Professional appearance and demeanor

Technical

: Proficiency with phone systems, basic AV equipment, and office IT basics

Personal traits

: Reliable, proactive, friendly, discreet, and solution-oriented

Schedule

: Typical business hours; flexibility for overtime or after-hours events if needed

Physical

: Ability to sit/stand for extended periods and lift light packages as required
Preferred Qualifications

Experience with

calendar management

and

meeting coordination

. Familiarity with

visitor management systems

and

security protocols

. Basic familiarity with

expense reporting

or

procurement

processes. Multilingual abilities are a plus.
Job Type: Full-time

Pay: ₹9,380.98 - ₹12,000.00 per month

Language:

English (Preferred)
Work Location: In person