Job Description

We are seeking a professional, organized, and friendly Receptionist to manage our

front desk and perform various administrative and clerical tasks. As the first point

of contact for the company, the ideal candidate will create a positive first

impression for visitors and callers and ensure that all reception activities run

smoothly and efficiently.

Key Responsibilities

Greet and Welcome Visitors: Warmly greet all clients, visitors, and employees,

ensuring a professional and welcoming atmosphere.

Manage Communication: Answer, screen, and forward incoming phone calls

using a multi-line phone system and handle all email and written correspondence in a professional and timely manner.

Maintain Security: Follow security protocols by monitoring the visitor logbook, issuing access badges, and ensuring building entry procedures are followed.

Manage Mail and Deliveries: Receive, sort, and distribute daily mail, packages,

and deliveries, and coordinate courier pickups as needed.

Scheduling and Calendar Management: Maintain detailed calendars, schedule meetings and appointments, and coordinate conference room bookings.

Office Maintenance: Ensure the reception area and all common areas (e.g., meeting rooms, break areas) are tidy, presentable, and well-stocked with necessary supplies.

Administrative Support: Assist with various administrative and clerical tasks, including filing, data entry, photocopying, and preparing documents or reports.

Inventory Management: Monitor office supplies inventory and place orders for replacements when needed.

Required Skills and Qualifications

Proven Experience: Prior work experience as a Receptionist, Front Office Representative, or in a similar customer service role is a plus.

Education: Any Degree BBM/BA/BCom or equivalent is required.

Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanour.

Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, Outlook) and hands-on experience with office equipment (e.g., printers, fax machines, multi-line phones).

Organizational Abilities: Strong organizational skills and excellent attention to

detail.

Multitasking & Time Management: Ability to multitask, prioritize tasks effectively, and remain calm under pressure in a fast-paced environment.

Customer Service: A proactive, customer-focused attitude and problem solving skills to address inquiries and issues efficiently.

Experience Required - 1 to 2 Year

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person