Job Description

The

Receptionist

is responsible for managing the front desk and ensuring that visitors, customers, and employees are greeted and assisted in a friendly and efficient manner. The role involves performing administrative tasks, answering phone calls, managing scheduling, and providing general office support ( HR & Admin )

.

Working

: 5 days working ( except last Saturday )

Meal will be served !!

1. Front Desk Management:

- Greet and welcome visitors in a polite and professional manner.

- Answer and direct phone calls to appropriate departments or individuals.

- Manage the reception area, ensuring it is tidy, welcoming, and stocked with necessary materials .

2. Communication:

- Handle all incoming communications (phone calls, emails, or in-person inquiries).

- Provide information to visitors, customers, or clients.

- Relay messages and ensure that communication is effectively passed on to the relevant staff members.

3. Appointment Scheduling:

- Manage appointments, including booking and confirming meetings for staff.

- Maintain and update calendars for executives or office personnel.

- Coordinate meeting rooms and set up meeting space when necessary.

4. Administrative Support:

- Perform clerical duties such as filing, scanning, photocopying, and organizing office documents.

- Assist with office supplies inventory and place orders when necessary.

- Assist other administrative staff with various tasks as needed.

5. Mail and Package Handling:

- Receive and sort incoming mail and packages.

- Ensure timely distribution of incoming documents and packages to the relevant individuals or departments.

- Prepare outgoing mail for mailing.

6. Data Entry:

- Input and maintain customer or client information in relevant databases or systems.

- Assist in processing forms and data entry for office records.

7. Security & Safety:

- Ensure visitors sign in and out, following the company's security procedures.

- Monitor access to the building and ensure authorized access only.

8. Skills & Qualifications:

Communication Skills

: Excellent verbal and written communication.

Customer Service

: Ability to provide excellent customer service, especially in handling inquiries and greeting visitors.

Multitasking

: Ability to handle multiple tasks simultaneously in a busy office environment.

Tech-Savvy

: Proficient with office software (e.g., Microsoft Office Suite, email, phone systems, Canva etc).

Organisational Skills

: Strong attention to detail and ability to stay organised.

Professional Appearance & Demeanour

: A polished, approachable presence and professional appearance.

Preferred Qualifications:

High school diploma or equivalent (a degree or certification in office management or business administration is a plus). Prior experience as a receptionist or in a customer-facing role. Experience with office equipment (fax machines, printers, phone systems).
Job Type: Full-time

Pay: ₹10,000.00 - ₹12,000.00 per month

Benefits:

Food provided
Language:

English (Required)
Work Location: In person