Job Description

Designation: Receptionist cum Office Assistant (Female)

Job Location : Kolkata

Experience: Minimum 4-5 years' experience required as a Office Assistant

Employment Type: Full-Time

Position Overview:

We are looking for person to provide administrative and clerical support to ensure smooth and efficient operation of the office. The role of to manage our front desk, greet visitors, handle calls and emails, and support daily administrative tasks.

Required Knowledge & Skill

Education : Candidate must be completed graduation.

Communication Skill : Good communication skill required in Hindi, English and Bengali and professional appearance.

Technical Skill : Must have knowledge in MS Office, Gmail, Google Sheet.

Job Responsibilities:

Greeting Visitors:

Welcome clients, guests, and employees in a professional and friendly manner. Phone Management, Email & Correspondence: Answer, screen, and forward incoming calls efficiently. Take messages and ensure prompt follow-up. Manage incoming and outgoing emails, letters, and packages. Ensure timely distribution to relevant departments.

Scheduling & Appointments:

Maintain calendars and schedule meetings or appointments. Coordinate meeting room bookings.

Vendor Coordination & Billing

Receive vendor bills, obtain necessary approvals, and forward to Head Office for processing. Update records of paid bills in designated Excel sheets to ensure accurate financial tracking.

Front Desk Organization:

Keep the reception area clean, organized, and presentable. Maintain record of office supplies and stationery.

Administrative Support:

Assist with basic data entry, filing, and documentation. Prepare reports or documents as needed. Monitoring regular work activities of Housekeeping staff Photocopying, scanning, filing (both physical and digital) and word processing.

Visitor & Security Management:

Monitor visitor access and maintain sign-in logs. Follow security protocols and ensure safety compliance.

Customer Service:

Address visitor inquiries and provide information about the company. Resolve minor issues or redirect them to the appropriate personnel.

Coordination with Teams:

Communicate effectively with different departments to ensure smooth operations.

Miscellaneous Tasks:

Assist in organizing events or office activities if required.
Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person