Job Description

We have a job opportunity for the role of a Receptionist cum Office Administrator For our ongoing RERA approved plotted development / Villa project located at sy no. 9/8, Bilchikkanahalli locality, (close to Sarjapur, near to Indus International school), who can manage activities as narrated below.

Work location:

Project Site Marketing office,

Work GPS location: co-ordinates: 12.832537, 77.776449

Google map location: https://maps.app.goo.gl/E4YoUCZx2aB1b6mz6

Work times: 9.30am to 6pm, 6 days work week.

Skills / Criteria:

Technical skills: use of PC, basic networking knowledge, Word, Excel, Powerpoint, collaboration tools. Linguistic skills: English (Read, Write, Speak), Kannada (Read, Speak), Hindi (Speak). Possess own vehicle to commit to workplace, carry own lunch. Candidate must be energetic, smart, presentable and must possess a great deal of perseverance. Must be a good communicator with good interpretation skills. Possess multitasking abilities, can-do attitude. Must be highly trustworthy and able to maintain confidentiality on all matters. Possess good handwriting. 27 to 35 years of age.

Role / Responsibilities in brief

Greet and welcome visitors as soon as they arrive at the office. Answer, screen and forward incoming phone calls, enquiries from potential customers. Documenting, tracking, reporting the same. Ensure reception / lobby / discussion areas, restrooms, and all other internal and external office area is clean, tidy and presentable. Maintain office security by following safety procedures and controlling access via the reception desk, maintain visitors records, office logbook(s) for all maintenance activities, maintain & issue visitor badges for site visitors, advise on safety precautions for site visitors, manage to provide necessary safety equipment as needed. Update calendars and schedule meetings for customers, stakeholder visits, etc. Manage vehicle movement records / trip logs, etc. and associated end to end logistics (vehicle logistics, customer pickups, site visits, drop back to city, office specific logistics, etc) where applicable. perform follow-up tasks proactively, track pending / open action items for closure. Manage unit bookings received on-site / at site office. Managing office related inward and outward registers, document movement registers, etc. Order front office, housekeeping, pantry, restroom, stationary items, company branding supplies and maintain inventory of stock. Ensure that all fixtures and fittings are in working condition, manage lawns, gardens, etc are kept in excellent condition always by engaging / co-ordinating with relevant service providers, etc. prepare vouchers, keep updated records of office expenses and costs, co-ordinate with accounts team and other staff members to meet business objectives. Perform other clerical receptionist duties such as filing, photocopying, transcribing, managing files, customer records, etc. Accurate reporting of Facts, Provide periodic reports to Senior Management as per the mandate. Manage / monitor - security staff, support staff, housekeeping staff, their attendance / in-out times, etc. Ensure timely payment of site office bills to relevant departments, service providers, etc. by co-ordinating with accounts team and senior management.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance
Application Question(s):

Have you reviewed the job ad fully and visited the work location ? are you residing within a reasonable and commuting distance to work location ? do you own a 2 wheeler and be able to commute to work location ?
Education:

Bachelor's (Preferred)
Experience:

receptionist, customer facing: 4 years (Preferred)
Language:

English, Kannada, Hindi (Preferred)
Location:

Sarjapura, Bengaluru, Karnataka (Preferred)
Shift availability:

Day Shift (Preferred)
Work Location: In person