Job Description

Job Overview

Aspire Group is a fast-growing real estate support team working with top real estate professionals in Ontario, Canada. We are looking for a

detail-oriented and organized Administrative Assistant / Client Care Coordinator

to support daily operations, documentation, marketing coordination, and client communication.

This is a

remote administrative role

focused on back-office support, coordination, and client follow-ups. No real estate license is required.

Key ResponsibilitiesAdministrative & Operations Support

Prepare and organize documentation related to property listings and transactions (templates provided) Maintain client records and update CRM systems accurately Manage calendars, appointments, and internal schedules Respond to emails and messages professionally and in a timely manner Perform data entry, reporting, and basic expense tracking Keep digital files and records well-organized

Listing & Marketing Coordination

Assist with preparing property data sheets and internal reports Coordinate with vendors for photography, staging, and marketing materials Draft property descriptions and basic marketing content using provided guidelines Assist in preparing flyers, brochures, and digital assets Support social media posting and online marketing coordination (no ad spend handling) Collect and organize feedback after property showings

Client & Team Coordination

Support communication between clients, agents, and service providers Follow up with clients for updates, reminders, and feedback Assist with client appreciation initiatives and gift coordination Provide professional customer support and handle inquiries politely

Qualifications & Skills

2-5 years of experience in an administrative, coordinator, or support role Prior experience in real estate, sales support, or client coordination is an advantage Strong written and verbal English communication skills Highly organized with the ability to manage multiple tasks Comfortable working independently in a remote setup Proficient in MS Word, basic Excel, Adobe tools, and CRM systems Reliable internet connection and personal laptop required Professional attitude and confidentiality awareness

ork Details

Job Type:

Full-time

Work Mode:

Remote

Work Location:

India (Remote support for Canadian team)

Working Hours:

EST with Canadian business hours

Training & SOPs:

Provided
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?50,000.00 per month

Benefits:

Work from home
Application Question(s):

Describe how you manage multiple tasks or deadlines while working remotely. How do you manage tasks which are on urgent priority?
Work Location: Remote