Job Description

Job Title:

Company Secretary (CS)

Job Location:

Kolkata

Job Type:

Full time, Permanent

Job Mode:

Work from Office

Experience:

2+ Years

Job Summary

A

Company Secretary (CS)

is key managerial personnel responsible for ensuring that an organization complies with statutory and regulatory requirements. The CS acts as a vital link between the board of directors, management, shareholders, government, and other regulatory authorities.

Key Roles and Responsibilities

1. Statutory Compliance

Ensure compliance with the Companies Act, Securities Laws, and other applicable regulations. Prepare and file necessary Statutory returns and documents (e.g., annual returns, financial statements, forms) with the Registrar of Companies (ROC). Maintain and update statutory registers such as register of members, directors, and charges. Application for the Trade License, FSSAI License, PPL License, Police License, Shop Establishment License, Professional Tax, LEI.

2. Board and General Meetings

Organize and coordinate Board Meetings, Committee Meetings, and General Meetings (AGM/EGM). Prepare and circulate notices, agendas, and minutes of meetings. Ensure proper documentation and record-keeping of board decisions. Guide the Chairperson and Directors on meeting procedures and legal requirements.

3. Corporate Governance and Legal Advisory

Advise the board on corporate governance frameworks and ethical standards. Ensure compliance with corporate policies, codes of conduct, and risk management frameworks. Provide legal advice on contracts, joint ventures, mergers & acquisitions, and corporate restructuring. Liaise with regulatory bodies like SEBI, Stock Exchanges, RBI, and MCA.

4. Shareholder Relations

Manage and maintain shareholder records. Handle dividend payments, share transfers, and communication with shareholders. Address shareholder grievances and queries promptly.

5. Secretarial Audit and Reporting

Conduct Secretarial Audit and ensure the company's secretarial practices comply with laws. Prepare Secretarial Audit Reports (Form MR-3) for submission to the board. Coordinate with auditors, legal advisors, and regulators for smooth audits and inspections.

6. Corporate Strategy and Administration

Assist the board in strategic decision-making and policy formulation. Support in drafting and reviewing corporate documents, MOA, AOA, and policies. Facilitate corporate restructuring such as mergers, amalgamations, or winding up.

Skills and Competencies

In-depth knowledge of corporate laws, securities laws, and governance codes. Excellent drafting, communication, and presentation skills. Strong analytical and decision-making abilities. Proficiency in legal documentation and regulatory filings. High level of integrity, confidentiality, and professionalism.

Qualification

Membership of the

Institute of Company Secretaries of India (ICSI)

.

Interested applicants can call or whatsapp on

9073981818

or mail at

talenthub@duaspotli.com

Job Types: Full-time, Permanent

Work Location: In person