Job Description

Purchasing Assistant

Job Summary:

The Purchasing Assistant supports the purchasing team by preparing and processing purchase orders, handling vendor communication, maintaining accurate documentation, and assisting with general office tasks related to procurement.

Responsibilities:

Prepare and process purchase orders, vendor forms, and purchasing documents. Coordinate communication with vendors and internal teams (calls, emails, inquiries). Review purchase orders for accuracy, pricing, and required attachments. Maintain purchasing records, logs, and files accurately. Assist with bid receipt, logging, and routing documents for approval. Enter requisitions into software systems (e.g., QuickBooks) and verify coding. Provide administrative support such as preparing reports, letters, and spreadsheets. Assist visitors and ensure proper access procedures are followed. Ensure timely follow-ups on purchasing tasks and deadlines. Provide customer service and act as backup for purchasing team members when needed.

Qualifications:

College Graduate preferably Business Course/ Accounting Related Courses Experience in purchasing, admin support, or related field preferred. Strong attention to detail with excellent spelling, grammar, and documentation skills. Proficient with computers and Microsoft Office applications. Strong communication and customer service skills. Ability to multitask, manage time well, and work in a fast-paced environment.
Job Type: Full-time

Benefits:

Paid sick time Paid time off Work from home
Application Question(s):

Do you have the necessary equipments (Laptop/Computer, Headset, Camera, Stable Internet conncetion) for a WFH set-up? Salary expectation (Monthly in INR/USD)
Education:

Bachelor's (Required)
Experience:

Audio Visual: 1 year (Preferred) Proposal Writing: 2 years (Required) Estimator: 2 years (Required)
Language:

English (Required)
Location:

* Bangalore City, Bengaluru, Karnataka (Required)