Job Description

Procurement Manager - Engineered Procurement (PEB / Metals / Civil Projects)

Location: Bengaluru (with regular vendor + site visits). Multi-location coordination across projects.

Reporting

Functional:

Technical Director

Administrative:

Founder / Partner

Role intent (very important)

This role is

not a "rate-getter."

You are a

risk owner + delivery owner + vendor developer

. Your job is to ensure

right material/spec, right price, right time--with zero surprises

.

Business Model & Scope (Non-negotiable)

You will manage procurement across:

Trading:

bill-to-ship-to, customer-specific sourcing & dispatch coordination

Jobwork procurement:

CTL, bending, drilling, fabrication-related outsourcing coordination

Project procurement:

PEB + civil

(including urgent site requirements)

Top categories / SKUs (Non-negotiable):

Plates/CTL, sections, purlins, sheeting, fasteners (8.8 / 10.9), anchor bolts, welding consumables, paints/coatings, and allied items.

Key Responsibilities

1) End-to-end procurement lifecycle (Non-negotiable)

Run procurement

end-to-end

with documented discipline:

RFQ ? vendor evaluation ? PO ? follow-up/expediting ? QC/docs gate ? dispatch coordination ? weighment/POD ? invoicing support ? dispute closure

2) Vendor discovery, onboarding &FP & vendor development

Identify and onboard reliable mills/service centers/jobworkers Create and maintain

approved vendor list + scorecards

Improve vendor performance over time (SLA, quality, documentation, lead time)
3) RFQs, benchmarking, negotiation, savings tracking

Create RFQs with clear spec, testing, documentation expectations Maintain benchmark

rate cards

and track

savings vs baseline

Negotiate not just rate--also lead time, payment terms, replacement, penalties, and documentation
4) QC + documentation gates (Non-negotiable)

You will

not bypass

QC/documentation gates. Ensure:

MTC/MTR discipline + heat number traceability

Coating certs / GI coating checks where applicable Fastener test certs / property class verification Dispatch docs completeness and correctness
5) Logistics & dispatch coordination (Non-negotiable)

Coordinate with Logistics/Dispatch for:

Vehicle planning and dispatch sequencing Dispatch documentation, e-way bills support (as per process)

Weighment discipline

(slips, photos, POD closure)
6) Dispute resolution (Non-negotiable)

Own closure of disputes: grade mismatch, shortages, damages, delays, wrong supply, weighment disputes.

Manage debit/credit notes, replacements, claims, and vendor accountability Maintain evidence: photos, slips, MTCs, checklists (no verbal assumptions)
7) SOPs, checklists, and daily rhythm

Build SOPs + checklists so the team can run the system in

?15 minutes/day

Maintain trackers and ensure visibility to TD/Founder
8) Backup plan playbooks (Non-negotiable)

Alternate vendors, split lots, partial dispatch planning Substitutions

only with documented approvals

(TD/Partner as per matrix)
Interfaces / Stakeholders (Non-negotiable)

Daily coordination with:

Sales

(order urgency, customer commitments)

Logistics/Dispatch

(vehicle, dispatch plan, POD)

Accounts/Credit

(terms, payments, credit deviations, cheque handling)

PPC/Project Control

(priority list, critical path)

Design/Engineering (PEB)

(spec approvals, substitutions)

Partners/Founder approval structure

(as per authority matrix)
Authority Boundaries (Non-negotiable)

Procurement Manager can approve vendors/POs up to

?X

(to be defined)

Any credit deviation

or special term requires

Partner approval

QC/documentation gate cannot be bypassed

under pressure--only escalated with options
Tools & Systems (Non-negotiable)

Excel /

Google Sheets

trackers, CRM/order tracker WhatsApp + Email discipline (templates, follow-up cadence) Later migration to an app/ERP is planned; you should be adaptable
KPIs (Non-negotiable)

OTIF %

(On-time In-Full) Savings vs benchmark rate card Documentation compliance % (MTC/certs/weighment/POD) Disputes rate (per 100 invoices) Returns/rejections % Vendor SLA adherence %
Must-have Qualifications & Experience (Non-negotiable)

Degree in Mechanical Engineering (mandatory)

5-10+ years

in

PEB / steel fabrication / industrial procurement

Hands-on experience with plates/sections/fasteners/coils and supplier ecosystem Has managed multi-vendor coordination and understands supplier planning/production realities (not just sales POCs)
Technical Knowledge (Non-negotiable)

Candidate must be able to speak confidently and practically about:

Steel grades & standards

IS 2062 (E250/E350), thickness-based property variation, acceptable substitutions only via approval. Basic understanding of common equivalent grades (when applicable) and how to validate equivalence via MTC.

MTC/MTR discipline + traceability

What an MTC must contain:

heat/cast number, chemical composition, mechanical test results, standard/grade, test method, mill details

.

Heat number traceability

from MTC to physical material (stencilling/stamping, segregation by heat where needed). How to detect/handle

mismatched or suspicious MTCs

and enforce "hold/quarantine" until verified.

Testing & inspection (acceptance mindset)

Mechanical tests:

Yield, UTS, elongation

, bend test basics; when

Charpy impact

is specified/required. Chemical limits awareness (C/Mn/P/S) and why it matters for weldability and brittleness risk. When and how to use

third-party testing

/ lab reports; sampling logic (heat-wise / lot-wise) and hold/release decisions. Basic awareness of

NDT

relevance (UT/MT/PT) when specified for critical members/plates.

Fasteners & anchors (structural integrity)

Bolt property classes

4.6 / 8.8 / 10.9

, nuts/washers matching, anchor bolts (grade, coating, thread fit). Mandatory certificates for fasteners:

test certificate / manufacturer cert

, and what to cross-check. Coating knowledge:

GI/HDG

, coating thickness basics, common failure modes (rusting, flaking, hydrogen embrittlement awareness at a practical level).

Plates / CTL / coils procurement quality controls

CTL realities: tolerance basics,

camber, waviness, burrs/edge condition

, and how these lead to fabrication complaints (e.g., edge bend issues). Weighment discipline for plates/coils: weighbridge slips, shortage/excess prevention, and reconciliation.

PEB fabrication procurement items (beyond steel)

Welding consumables: electrode/wire basics (fit-for-purpose selection in coordination with TD), storage/handling controls (moisture risk). Paint/coating systems used in steel structures: primer/topcoat basics,

DFT requirement

, batch traceability, and certificate hygiene. Structural accessories: purlins/sheeting basics, thickness/coating checks, and vendor documentation expectations.

Practical failure handling

Clear playbook for:

grade mismatch, wrong bolt grade, missing/incorrect certificates, CTL quality complaints, weighment disputes

--including quarantine, NCR/return, escalation, and documented closure.
Behavioural Traits (Non-negotiable)

Proactive

: creates gates; doesn't wait for failures

Tough but fair

: holds vendors accountable without burning relationships

Evidence mindset

: photos, slips, MTCs, checklists--no verbal assumptions

Calm under chaos

: restores plan when things go out of hand
Nice-to-have

Civil + MEP exposure (site constraints, approvals, project procurement)
Job Type: Full-time

Pay: ?45,000.00 - ?70,000.00 per month

Benefits:

Cell phone reimbursement Health insurance
Work Location: In person