Job Description

Job Title: Purchase & Vendor Billing ExecutiveDepartment: Purchase
Location: HO VASHI
Reports To: Purchase Manager
Company: Commutec Mobility Solutions Pvt. Ltd.

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Job Summary:

The Purchase & Vendor Billing Executive will be responsible for handling end-to-end processes related to vendor bill management from invoice receipt, verification, and coordination to payment follow-up. The role ensures that vendor bills are processed accurately, timely, and in compliance with company policies and agreements.

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Key Responsibilities:

Receive and log all vendor bills related to vehicle hire and service operations.

Verify bills against:

o Duty slips, bookings, and PO (if applicable), Bills.

o Billing Name, PAN number, GST, rate card, and other supporting documents, all compliance parts, etc.

Coordinate with the Billing, Operations, and accounts teams to resolve discrepancies.

Ensure that vendor bills are processed only after complete validation of the duty data and supporting documents.

Follow up with vendors for pending documents, corrections, and clarifications.

Track approval status of bills internally before forwarding for payment processing.

Maintain a tracker of all vendor bills (received, verified, approved, paid).

Coordinate with the Accounts Payable (AP) team for timely payment release.

Respond to vendor queries related to bill status or payment timeline.

Maintain a clear record of held bills (due to errors, mismatch, etc.) and follow up for resolution.

Ensure all bills follow compliance norms - GST, PAN, invoice format, and signature as per policy.

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Requirements:

Education: Graduate in Commerce / Business Administration / Finance or related field.

Experience: 1-3 years of experience in purchase operations, vendor billing, or accounts payable.

Skills:

o Strong knowledge of invoice verification and documentation

o Attention to detail and ability to catch billing mismatches

o Good coordination and follow-up skills

o Proficiency in MS Excel and billing software

o Familiarity with GST, TDS, and basic accounting principles

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Preferred:

Experience in transport, travel, logistics, or a service-based company

Familiarity with ERP or e-invoicing portals (e.g., Coupa, SAP)

Job Types: Full-time, Permanent

Pay: ?10,000.00 - ?25,000.00 per month

Benefits:

Health insurance Provident Fund
Schedule:

Day shift
Application Question(s):

How would you rate your MS Excel skills (filters, VLOOKUP, sorting, basic formulas)? How comfortable are you with invoice verification and matching with duty slips or purchase orders?
Experience:

Vendor Billing : 1 year (Required) MIS Reporting : 1 year (Required)
Work Location: In person

Expected Start Date: 28/07/2025