Job Description

To manage end-to-end procurement of

general materials, plant spares, consumables, and services

required for uninterrupted operation of the ethanol manufacturing plant, ensuring

cost optimization, quality compliance, timely delivery

, and adherence to statutory and company procurement policies.

Key Responsibilities

1. Procurement Operations

Handle procurement of

general materials, plant spares, consumables, and services

, including: Mechanical, electrical & instrumentation spares Pumps, valves, motors, gearboxes, bearings Utility spares (boilers, cooling towers, compressors) Chemicals, lubricants, oils, packing materials Civil, fabrication, maintenance & AMC services Process

Purchase Requisitions (PRs)

and convert them into

Purchase Orders (POs)

as per urgency and priority. Ensure

on-time availability of critical spares

to avoid plant downtime.

2. Vendor Management & Development

Identify, evaluate, develop, and onboard

reliable vendors

for materials and services. Negotiate

prices, delivery terms, payment terms, warranties

, and service agreements. Maintain and periodically review

approved vendor lists

. Conduct vendor performance evaluation based on

quality, delivery, service, and cost

.

3. Cost Control & Negotiation

Achieve

cost reduction and savings

through: Strategic sourcing Alternate vendor development Bulk negotiations and long-term rate contracts Benchmark prices and ensure procurement at

competitive market rates

. Support budgeting and cost-control initiatives.

4. Services Procurement

Handle procurement of

maintenance services

, including: Annual Maintenance Contracts (AMCs) Shutdown & breakdown maintenance services Equipment erection & commissioning services Civil, electrical, instrumentation & mechanical works Ensure proper

scope definition, work orders, service completion certificates

, and bill verification.

5. Inventory & Stores Coordination

Coordinate with

stores and maintenance departments

for: Minimum stock levels Re-order points Slow-moving & non-moving inventory identification Support inventory optimization and reduction of obsolete items.

6. Documentation & Compliance

Ensure complete and accurate documentation: Purchase Orders Service Orders / Work Orders GRNs, invoices, delivery challans Ensure compliance with: Company procurement policies GST and statutory requirements Audit and internal control procedures

7. Cross-Functional Coordination

Work closely with: Production & Maintenance teams Finance & Accounts Stores & Logistics Quality & Safety departments Support plant shutdown planning and emergency procurement.

8. Reporting & MIS

Prepare and submit: Monthly purchase reports Cost-saving reports Vendor performance reports Pending PR/PO status reports

Key Skills & Competencies

Technical Skills

Strong knowledge of

ethanol plant equipment, spares, and utilities

Understanding of

distillery processes and maintenance requirements

Knowledge of

GST, commercial terms, Incoterms

ERP experience (SAP / Oracle / Tally / other ERP systems)

Behavioural Skills

Strong negotiation and communication skills Analytical and problem-solving ability Vendor relationship management Ability to work under pressure and handle emergencies Ethical and compliance-oriented approach

Qualifications

Bachelor's Degree

in Engineering (Mechanical / Electrical / Instrumentation) or Additional certification in

Supply Chain / Materials Management

preferred

Experience

6-10 years

of relevant experience in procurement

Minimum 3-5 years

' experience in

Ethanol / Distillery / Sugar / Chemical / Process industry

preferred

Key Performance Indicators (KPIs)

On-time material & service availability Cost savings achieved Vendor performance ratings Reduction in emergency purchases Inventory optimization Audit & compliance adherence

Work Environment

Plant-based role with coordination across departments Occasional travel for vendor visits and negotiations Support during plant shutdowns and critical maintenance activities
Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Benefits:

Health insurance Paid time off Provident Fund
Work Location: In person