Job Description

Job Category: Hotel-Finance
:
Financial returns:

• Assist in the creation of and work within the established Purchase department budget and control expenses.
• Participates in negotiations for service contracts
• Obtains competitive quotations and bids
• Ensure all FF&E purchase inline with budgeted CAPEX

People:

• Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated
• Regularly offers help and guidance, contributing to the feeling that this is a great place to work
• Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly
• Shares information with others readily to help everyone work together better for the guests
• Communicates goals and objectives and makes links with organizational goals

Guest Experience:

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Maintain and update market list for daily ordering
• Ensure prompt ordering for food and beverage supplies for kitchens
• Maintain and update contract log and a proper filing system
• Identifies and develops reliable sources of supply
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
• Establishes adequate record keeping and issuance procedures
• Maintain and update capital purchase listing (CAPEX/FF&E)
• Maintain and update CAPEX log
• Ensure all locations of FF&E are properly recorded in the system
• Ensure all FF&E are properly tagged
• Protects inventories from waste, spoilage, and theft
• Keeps abreast of the marketplace as to innovation and value
• Processes purchase requests from departments
• Ensure physical stock take is conducted as scheduled
• Posts orders to inventory module and produces purchase order for receiver to match against goods received
• Place approved orders
• Establishes standard purchasing specifications
• Ensures products and resources are assigned to the appropriate department and billed accordingly
• Supervises the hotels print shop to ensure timely and economical production of printed material
• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support

Responsible business:

• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
• Familiarize yourself with emergency and evacuation procedures
• Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records

Skills Required