Job Description

To ensure timely procurement of materials with right quality, right cost, and right delivery, while maintaining strong vendor relationships and complete documentation.

Key Responsibilities

A. Material Planning & Requisition Handling:

Receive Material Requisition (MR) from production, model-making, painting, landscaping, electrical, and other departments.

Verify:

Specifications
Quantity
Project reference
Urgency level
Clarify discrepancies with the department before proceeding.
B. Vendor Sourcing & Management:

Maintain and update Approved Vendor List (AVL).

Identify new vendors for:

Cost optimisation
Better quality
Urgent / specialized materials.
Evaluate vendors on:
Price
Quality
Delivery timelines
After-sales support.
C. Quotation & Negotiation:

Obtain quotations (minimum 2-3 where applicable).

Prepare Comparative Statement for approval.

Negotiate prices, lead time, and payment terms.

Recommend best option based on cost-quality balance.

D. Purchase Order (PO) Management:

Prepare and issue Purchase Orders (PO) with:

Exact specifications
Quantity
Rate
Delivery date
Quality requirements
Ensure PO approvals as per company authority matrix.
Share PO with vendor and follow up till delivery.
E. Market & Local Purchases:

Handle emergency or local purchases when required.

Ensure:

Bills are in company name
Correct GST details
Material matches approved specification.
Hand over material to Store Executive with proper intimation.
F. Coordination with Store & Accounts:

Inform Store Executive prior to material delivery.

Share PO & bill copies with Accounts.

Resolve discrepancies related to:

Quantity
Rate
Vendor billing issues.
G. Vendor Performance & Cost Control:

Track vendor performance periodically.

Suggest cost-saving alternatives without compromising quality.

Support management with procurement data when required.

Limitations / Boundaries

Cannot issue material to production
Cannot maintain or alter stock records
Cannot bypass the store process
Job Type: Full-time

Pay: ?22,000.00 - ?30,000.00 per month

Work Location: In person