Job Description

Job Summary

The Purchase Manager is responsible for planning, executing, and controlling procurement activities to ensure timely availability of materials, equipment, and services at optimal cost, quality, and delivery. The role involves vendor development, contract negotiation, inventory coordination, and close collaboration with engineering, finance, and project teams to support operational and project requirements.

Key Responsibilities

Procurement & Sourcing

Plan and manage procurement of: Raw materials, components, spares Capital equipment and services Project-specific and development items Identify, evaluate, and onboard reliable suppliers and subcontractors. Obtain and analyze quotations, conduct techno-commercial evaluations, and finalize vendors.

Vendor Management

Develop and maintain long-term supplier relationships. Negotiate prices, payment terms, delivery schedules, and contracts. Monitor vendor performance on quality, cost, and delivery parameters. Coordinate with vendors for prototype, pilot, and bulk production requirements.

Purchase Order & Contract Management

Prepare, issue, and track Purchase Orders (POs) and Work Orders. Ensure PO compliance with approved specifications, quantities, and terms. Handle contract amendments, rate revisions, and change orders.

Cost Control & Budgeting

Optimize procurement cost through strategic sourcing and negotiations. Track purchase budgets and ensure adherence to approved limits. Support management with cost analysis, savings reports, and MIS.

Inventory & Coordination

Coordinate with stores and planning teams to: Maintain optimal inventory levels Avoid shortages and excess stock Support material planning based on project schedules and production plans.

Quality & Compliance

Ensure purchased materials meet technical and quality requirements. Coordinate with QA/QC and engineering teams for inspections and approvals. Ensure compliance with internal procurement policies and statutory requirements.

Documentation & Reporting

Maintain complete procurement documentation including: RFQs, quotations, POs, contracts Vendor evaluation records Delivery and invoice tracking Prepare periodic procurement MIS reports for management review.

Cross-Functional Coordination

Work closely with: Engineering / R&D teams for specifications Finance team for payments and reconciliations Projects team for delivery and site requirements

Required Skills & Competencies

Technical & Commercial Skills

Strong knowledge of procurement and supply chain processes Experience in vendor negotiation and contract management Ability to read and understand technical specifications and drawings Familiarity with ERP systems (SAP / Tally / Oracle / equivalent)

Soft Skills

Strong negotiation and communication skills Analytical and decision-making ability High level of integrity and compliance mindset Ability to manage multiple priorities and deadlines

Qualification

Bachelor's degree

in: Engineering / Supply Chain / Commerce / Management

MBA / PG Diploma in Supply Chain / Materials Management

- Preferred

Preferred Experience

Experience in manufacturing, engineering, electronics, or project-based industries Exposure to development procurement, prototype sourcing, and scaling to production Experience handling both domestic and international suppliers (preferred)
Job Types: Full-time, Permanent

Pay: ₹500,000.00 - ₹700,000.00 per year

Work Location: In person