Job Description

Hotel store and purchase manager job description

A Hotel Store and Purchase Manager plays a crucial role in ensuring the efficient procurement and management of goods and services needed for a hotel's operations. They are responsible for a wide range of duties that directly impact the hotel's financial health, guest satisfaction, and operational efficiency.

Here's a detailed job description outlining the key responsibilities, qualifications, and skills typically required for this role:

Job summary

Oversees the procurement of goods and services for the entire hotel, including food and beverage, housekeeping, maintenance, and retail items. Manages inventory, negotiates with suppliers, and implements cost-saving strategies to ensure smooth operations and maximize profitability.

Key responsibilities

Procurement & Vendor Management:

o Oversee the entire purchasing process, ensuring compliance with company policies and budget constraints.

o Identify and evaluate potential suppliers, develop and maintain strong vendor relationships, and negotiate favorable contracts and agreements.

o Obtain competitive quotes for hotel requirements and secure the best product and price combination.

o Ensure timely delivery of materials and resolve any discrepancies or issues with suppliers.

o Maintain accurate purchase records and documentation, including invoices, contracts, and supplier performance data.

Inventory Management:

o Monitor and maintain optimal inventory levels for all departments to minimize wastage and avoid stockouts.

o Implement and manage inventory control processes, including receiving, storing, issuing, and conducting regular audits of stock levels.

o Coordinate with department heads to forecast purchasing needs based on occupancy, events, and business trends.

o Ensure proper storage conditions to prevent damage or spoilage, especially for perishable items.

Cost Control & Budgeting:

o Support cost-saving initiatives and contribute to budgeting and cost-control strategies.

o Analyze purchase costs and identify opportunities for optimization and efficiency improvements.

o Prepare and submit monthly cost-saving reports to the finance department.

Quality Assurance:

o Ensure the quality of procured items meets hotel standards and guest expectations.

o Coordinate with departments to assess the quality of new products and processes.

o Enforce compliance with health and safety standards related to purchasing and storage.

Team Leadership & Development (for Store Managers):

o Lead and manage the stores and purchasing team, providing guidance and support.

o Establish duty schedules for subordinates and monitor their performance.

o Foster a positive work environment and provide training and development opportunities for team members.

Qualifications and skills

Education: Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred. Some positions may consider extensive practical experience in lieu of a formal degree.

Experience: Proven experience as a Purchase Manager, Store Manager, or in a similar role within the hospitality industry.

Core Skills:

o Strong negotiation and communication skills, both written and verbal.

o In-depth knowledge of procurement principles, strategies, and best practices.

o Familiarity with vendor management and inventory management systems (e.g., SAP, Oracle, dedicated hotel purchasing software like Precoro or Birch Street).

o Excellent organizational and multitasking abilities.

o Analytical thinking and problem-solving ability.

o Strong leadership and team management skills.

o Attention to detail and accuracy in record-keeping.

o Computer literacy, including proficiency in Microsoft Office Suite (especially Excel) and hotel management software.

o Ability to work under pressure and adapt to a fast-paced environment.

In conclusion, a Hotel Store and Purchase Manager is a critical asset to any hospitality establishment, responsible for strategically managing procurement, optimizing inventory, and fostering strong supplier relationships to contribute to the hotel's overall success and profitability.

Job Type: Full-time

Pay: ?25,000.00 - ?32,000.00 per month

Benefits:

Food provided
Work Location: In person