Job Description

Roles and Responsibilities:

Export Documentation & Trade Compliance

Prepare and process all essential export documents (CI, PL, B/L, AWB, COO). Coordinate shipment bookings, track status, and manage instructions with freight forwarders. Commercial Invoices (CI), Packing Lists (PL), Bill of Lading (B/L) or Air Waybills (AWB), and Shipping Instructions (SI). Ensure all documents strictly adhere to national and international trade regulations, customs requirements, and company policies. Verify all shipping marks, numbers, and weights accurately match the goods and documents. Liaise daily with freight forwarders, carriers, customs brokers, and internal Sales/Warehouse teams to confirm schedules, manage bookings, and resolve documentation discrepancies promptly.
Maintain a systematic and auditable archive of all export files, correspondence, and final documents.

Purchasing & Supply Chain Coordination

Liaise directly with the Purchasing team to monitor and expedite open Purchase Orders (PO) for timely material/product delivery. Secure and verify mandatory supplier compliance documents (e.g., Certificates of Analysis - COA, ingredient data) required for F&B exports. Coordinate with Warehouse/QA teams to verify product dates, batches, and remaining shelf life before loading.

Requirements

Skills:

Minimum 3+

years

experience in export documentation and logistics. Proven background in both logistics documentation andprocurement/purchasing support. Expert knowledge of Incoterms, L/C negotiation, and F&B trade certifications. * Proficiency with MS Excel.