Job Description

Primary Responsibilities:

1. Procurement Planning

Review material requirement plans (MRPs) received from project, production, or service teams. Plan purchases based on lead times, stock levels, and project timelines. Assist in developing procurement schedules aligned with project and production priorities.

2. Vendor Management

Identify, evaluate, and onboard reliable suppliers for HVAC components, raw materials, and consumables. Maintain vendor database with up-to-date certifications, terms, and performance reviews. Build strong supplier relationships to ensure consistent supply and favorable pricing.

3. Purchase Order Processing

Prepare and issue purchase orders based on approved requisitions. Ensure accuracy in order details, including part specifications, quantity, price, and delivery terms. Track and expedite orders to ensure timely delivery and avoid project delays.

4. Cost & Negotiation

Obtain multiple quotes, compare specifications and pricing, and negotiate favorable terms. Work to reduce procurement costs while maintaining quality and service standards. Monitor market trends and fluctuations in HVAC materials (e.g., copper, refrigerants, filters).

5. Coordination & Follow-up

Coordinate with stores, accounts, and project teams for delivery status and material handover. Follow up with vendors for on-time dispatches, dispatch documents, and issue resolution. Liaise with logistics providers and transporters for smooth material movement.

6. Documentation & Reporting

Maintain proper documentation of purchase orders, quotations, invoices, and GRNs. Track and report pending orders, delivery delays, and cost variances. Generate purchase reports for management analysis and budgeting.

7. Compliance & Quality

Ensure that procured items meet company and regulatory specifications. Coordinate with quality control teams for inspection and material approvals. Ensure compliance with tax, GST, and other regulatory documentation.

8. Inventory Coordination

Collaborate with inventory/store departments to avoid overstocking or stockouts. Suggest reorder points and contribute to material forecasting efforts. Help dispose of non-moving or obsolete inventory in coordination with store and finance.

Key Skills Required:

Good knowledge of HVAC materials and components (e.g., compressors, motors, ducting, valves) Strong negotiation and communication skills Proficiency in MS Office and ERP systems (e.g., Tally, SAP) Attention to detail and time management Understanding of procurement laws, GST, and taxation (preferred for Indian context)
Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Paid sick time Provident Fund
Schedule:

Day shift Fixed shift
Supplemental Pay:

Yearly bonus
Ability to commute/relocate:

Mangadu, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Experience:

Purchasing: 2 years (Required)
Language:

Tamil (Required) English (Required)
Willingness to travel:

25% (Required)
Work Location: In person