Job Description

Job Title: Purchasing Executive

Department: Procurement

Reporting To: Procurement Manager

Location: MAS Prana India (Pvt) Ltd, Maraimalai Nagar

About the Role

We are looking for a proactive and detail-oriented Purchasing Executive to join our Procurement team. In this role, you will be responsible for managing the end-to-end procurement process for raw materials and supplies--ensuring cost-effectiveness, timely delivery, and quality compliance. You will play a key role in maintaining production continuity, optimizing inventory, and fostering strong supplier relationships while ensuring alignment with company policies and systems.

Key Responsibilities 1. Procurement Operations o Accurately place purchase orders in line with production schedules and costed raw material plans. o Maximize the use of internal excess stock on a FIFO basis before initiating new purchases. o Ensure purchase orders are reviewed and approved by Finance before submission to suppliers via the procurement portal. 2. Supplier Relationship Management o Obtain and verify order confirmations within 48 hours of PO issuance. o Negotiate favorable payment terms and minimize tolerance levels to improve cash flow and flexibility. o Ensure portal-enabled suppliers communicate order updates through the designated system. 3. Material Planning & Logistics o Monitor lab dip/bulk approvals and test report follow-ups on a weekly basis. o Coordinate logistics with an emphasis on cost-effective sea freight over air freight. MAS | MAS Only o Handle material rejections by arranging replacements or initiating cost recoveries from suppliers. 4. Inventory & Production Coordination o Ensure timely availability of materials to meet production deadlines. o Document and address reasons for delays while collaborating with internal teams to resolve and prevent recurrence. o Align material deliveries with revised production start dates to optimize inventory levels. 5. Reporting & Cost Management o Share weekly material status reports with key stakeholders. o Analyze and report material write-offs and provide insights to Finance within set timelines. o Propose and implement cost-saving initiatives to improve procurement efficiency and reduce waste. 6. Financial Coordination o Work closely with Finance and Accounts Payable to resolve payment issues. o Follow up on supplier cost recoveries to avoid unplanned expenses. 7. Compliance & Systems o Follow all Standard Operating Procedures and procurement policies diligently. o Apply MAS Operating System (MOS) principles consistently. o Use SAP or other ERP platforms effectively for tracking, reporting, and analysis.

Candidate Profile Qualifications & Experience: o Degree or Diploma in Supply Chain Management, Logistics, or Business Management. o 2-3 years of procurement experience, preferably in the apparel or manufacturing sector.

MAS | MAS Only Skills & Competencies: o Strong negotiation and supplier management skills. o Working knowledge of SAP or similar ERP systems is an advantage. o Solid understanding of apparel production processes and material requirements. o Excellent communication, analytical thinking, and problem-solving abilities. o Capable of handling pressure and managing multiple priorities efficiently.

Job Types: Full-time, Permanent

Pay: From ?300,000.00 per year

Work Location: In person