The purpose of this profile is to ensure timely availability of required material with optimum quality and cost
Primary Responsibilities
Purchase & Delivery:
Supplier & Internal
Taking material purchase requirements from presales for project implementation and for direct product sales
Identify the suitable vendors (either new or existing) & get 3 quotations with best offers
Submit updated rate list with the presales team
Negotiate with vendors for best price
Create Vendor Entry in ERP
Stock verification and maintain-monthly report
Issue tools to implementation team
Prepare vendor purchase order & get it approved from Signing Authority
Follow up with vendors for material availability
Issue slip generation in ERP and take follow up
Prepare delivery schedule per project and share with presales team
Prepare GRN of delivered material by Supplier against invoice in ERP
On receipt of Supplier Invoice, attach GRN copy and handover to Accounts for Payment Disbursement based on Payment Terms mentioned in Invoice
Customer
Coordinate with clients for gate pass & other required procedures for entry
Coordinate with delivery boy and ensure safe delivery of material at desired location
Ensure availability of labors/manpower/mathadi required for loading/unloading of material at site
Transportation and Loading/Unloading charges to be shared with Accounts one day prior to actual delivery
Prepare Delivery Challan / Invoice one day prior to delivery & ensure received with stamp and signature after delivery of material
Handover of Delivery Challan / Invoice copy to Billing person
Maintain records of material delivery details like receipt or courier slip for outstation deliveries and any road permit required and Octroi.
Others & Reports:
Maintain optimum material availability in stores
Keep track of stores material & update the same with Pre-Sales & Functional Head
Highlight shortage of particular material with Functional Head
Maintain good relationship with existing vendors and identify new vendors in market
Any material delivery requirement without Project ID has to be reviewed with Functional Head and actions further should be taken based on Sign-Off
Keep a track of material delivered without Project ID and review the same on Saturday of every week with Functional Head
Daily status tracker to be shared with Functional Head and Pre-Sales team
Maintain/Update a weekly MIS tracker and share with relevant stakeholders along with Functional Head
Challenges arising during the process of Purchase & Delivery should be tackled on own and if still persistent should be escalated to Functional Head for discussion and resolution
In addition to above Primary Responsibilities the profile holder may be assigned any other task from time to time by Director.
Profile
Educational Qualification
Graduation in any discipline
Desired Experience
0 - 2 years of experience in purchasing & vendor management field