Job Description

Job Title:

Purchase Executive

Location:

Gurgaon

Department:

Procurement / Supply Chain

Reports To:

Purchase Manager / Operations Head

Industry:

Furniture Manufacturing

Experience Required:

Minimum 3-4 Years (Industrial Background Mandatory)

Employment Type:

Full-Time

Job Summary:

We are looking for a highly organized and experienced

Purchase Executive

with a strong industrial background, ideally from the

furniture manufacturing sector

. The candidate will be responsible for managing procurement activities including

vendor comparison

,

cost negotiations

, and

inventory coordination

, with working knowledge of

Tally Prime

for accounting and purchase entry.

Key Responsibilities:

Vendor Management & Development:

Identify, evaluate, and develop a reliable supplier base for raw materials (e.g., plywood, MDF, laminates, hardware). Maintain long-term relationships and monitor supplier performance.

Vendor Comparison & Selection:

Collect quotations from multiple vendors. Prepare detailed

Vendor Comparison Sheets (VCS)

based on price, quality, credit terms, and delivery timelines. Recommend the best vendor based on cost-effectiveness and reliability.

Procurement Execution:

Issue and follow up on purchase orders (POs) in line with production needs. Ensure timely delivery to avoid any production delays.

Cost Control & Negotiation:

Negotiate with vendors to obtain the best rates and terms. Continuously identify opportunities to reduce procurement costs.

Inventory Coordination:

Coordinate with stores and production teams to manage stock levels. Avoid overstocking or material shortages through effective planning.

Quality Assurance:

Ensure all procured materials meet quality standards and specifications. Manage return of defective or non-compliant materials.

Tally Prime Entry & Reporting:

Enter all purchase-related transactions into

Tally Prime

accurately. Maintain proper documentation for audits and reporting. Generate reports from Tally on purchase history, vendor performance, and payment status.

Documentation & Compliance:

Maintain updated records of vendor quotations, purchase orders, delivery receipts, and invoices. Ensure compliance with company policies and procurement procedures.

Key Skills & Competencies:

In-depth knowledge of

raw materials used in furniture manufacturing

Strong negotiation, communication, and vendor evaluation skills Proficiency in

Tally Prime

(mandatory) for purchase entry and reporting Familiarity with creating

vendor comparison sheets

Understanding of

inventory management

and

basic accounting

Proficient in

MS Excel

,

Email

, and procurement documentation Attention to detail and ability to manage multiple purchase cycles simultaneously

Qualifications:

Bachelor's Degree in

Business Administration

,

Supply Chain

, or a related field Minimum

3-4 years of experience

in industrial procurement Experience in

furniture manufacturing

industry preferred Proficiency in

Tally Prime

is a must

Additional Information:

Salary:

[As per industry standards / Specify range]

Working Hours:

[e.g., 9:00 AM - 6:00 PM, Monday to Saturday]

Location:

[Factory / Office Location]
Job Type: Full-time

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time Provident Fund
Work Location: In person