Job Description

A Purchase Executive (or Procurement Executive) plays a key role in managing the procurement process for an organization, ensuring that goods and services are purchased at the best possible prices, quality, and within required timelines. Below is a typical job description for a Purchase Executive:

Job Overview:

The Purchase Executive is responsible for managing the end-to-end procurement process, ensuring that materials, goods, and services are acquired at the best prices, in a timely manner, and according to company standards and specifications. The role involves vendor management, order processing, inventory control, and ensuring compliance with internal policies and external regulations.

Key Responsibilities:

1.Procurement & Purchase Management

- Identify and evaluate potential suppliers/vendors.

- Source materials, goods, and services according to project or business needs.

- Negotiate with suppliers on pricing, payment terms, and delivery schedules.

- Place orders, ensuring that purchase orders are properly documented and tracked.

- Monitor order fulfillment and delivery to ensure timely receipt of goods.

2. Vendor Management:

- Develop and maintain strong relationships with key suppliers and vendors.

- Evaluate supplier performance on quality, cost, and delivery timelines.

- Resolve any issues related to orders, quality, or payment disputes with suppliers.

- Maintain an updated database of suppliers and their contact details.

3. Inventory & Stock Management:

- Monitor inventory levels and reorder supplies as necessary to avoid stockouts.

- Track and manage the stock levels, ensuring timely reordering to maintain smooth operations.

- Keep an eye on excess inventory to prevent overstocking.

4. Cost Control:

- Conduct cost analysis to identify cost-saving opportunities.

- Negotiate best pricing and payment terms to reduce procurement costs.

- Maintain records of procurement expenses and track against the budget.

5. Documentation & Reporting:

- Ensure all procurement-related documents (purchase orders, receipts, vendor contracts, etc.) are accurate and properly filed.

- Prepare regular procurement reports for management, including cost analysis and supplier performance metrics.

6. Compliance & Quality Control

- Ensure compliance with company policies, procurement standards, and industry regulations.

- Perform quality checks on delivered goods to ensure they meet specifications and quality standards.

- Address non-compliance issues with vendors or internal stakeholders.

7. Collaboration:

- Work closely with other departments such as Finance, Accounts, and Production to ensure smooth procurement operations.

- Communicate procurement requirements and timelines to internal stakeholders.

Qualifications:

- Educational Requirements:

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

- Certification in Procurement (e.g., CIPS, CPIM) is a plus.

- Experience:

- 3.5+ years of experience in procurement, purchasing, or supply chain management.

- Experience with supplier negotiation and cost management is highly desirable.

- Skills & Abilities:

- Strong negotiation and vendor management skills.

- Excellent communication and interpersonal skills.

- Proficient in procurement software, MS Office (Excel, Word), and ERP systems.

- Attention to detail and ability to prioritize tasks.

- Strong organizational and time management skills.

- Ability to work independently as well as part of a team.

Job Type: Full-time

Pay: ?30,000.00 - ?40,000.00 per month

Schedule:

Day shift
Work Location: In person