Job Description

General Responsibilities:

? Assist the Purchase and Store Manager in all Management reports for the Resort by ensuring timely availability of the same as required.
? Responsible for daily operations of the Purchase Department in an orderly manner.
? Follows immaculate grooming standards in line with the resort's grooming policy.
? Possesses good product knowledge including types of rooms, resorts facilities, restaurant operational hours, special functions and events held at the resort.
? Should be well versed in the departmental BRISOP (

B

rand

R

osetta

I

ntegrated

S

tandard

O

perating

P

rotocols).
? Conduct self in a professional manner at all times.
? Maintain professional confidentiality and never disclose any information about guests and the company.

Specific Responsibilities:

? Assist the operational departments through local purchases on day to day basis.
? Identifying requirements for goods, materials, and services.
? Research potential vendors and identifying the most reliable ones.
? Negotiates price with vendors.
? Establishing and reviews the order quantities of purchased products.
? Writing requests for bids and awarding supply contracts.
? Coordinating delivery with the vendors against available storage capacities.
? Product testing and quality control.
? Managing budgets and payments for procurement.
? Other duties as and when assigned by the Manager - Purchase and Stores.
? Compare and evaluate offers from suppliers
? Negotiate contract terms of agreement and pricing.
? Track orders and ensure timely delivery.
? Enter order details (e.g. vendors, quantities, prices) into internal databases.
? Maintain updated records of purchased products, delivery information, and invoices.
? Prepare reports on purchases, including cost analyses.
? Monitor stock levels and place orders as needed
? Coordinate with warehouse staff to ensure proper storage
? Attend trade shows and exhibitions to stay up-to-date with industry trends