Job Description

- Warehouse Executive (Purchase / Billing / Packing) - Pharma

Job Title: Purchase/WH Executive (Purchase / Billing / Packing)

Department: Supply Chain / Warehouse Operations

Location: Chennai

Reporting To: Warehouse Manager / SCM Manager

Role Summary

The Warehouse Executive will be responsible for managing

procurement

, performing

billing operations

, and handling

packing & dispatch activities

in compliance with

pharmaceutical Good Distribution Practices (GDP)

. The role requires coordination across purchase, accounts, warehouse, and logistics teams to ensure smooth daily operations.

Key Responsibilities

1. Purchase (Procurement)

Raise and process

Purchase Orders (POs)

for pharmaceutical products, consumables, and packing materials. Coordinate with suppliers for

rates, availability, deliveries

, and resolve shortages. Emergency/Local Purchase and deliver Immediate to Branches. Monitor stock (fast/slow-moving), maintain minimum levels, and avoid expiries/overstocking. Maintain supplier records and track

OTIF

(On-Time In-Full) deliveries.

2. Billing

Prepare customer

invoices, e-invoices, credit notes, and e-way bills

. Ensure billing accuracy for

batch number, expiry date, MRP, GST slab, HSN code

, and customer scheme rates. Coordinate with dispatch team to clear billed orders on time. Resolve customer issues related to invoices, returns, expiry claims, and short supply.

3. Packing & Dispatch

Pick and pack orders following

FEFO

, batch/expiry rules, and GDP guidelines. Ensure accurate

quantity, batch, and product

selection before packing. Prepare cartons, affix correct

shipping labels

and ensure safe, neat packing. Pack cold-chain items as per SOP (gel packs, insulated boxes). Coordinate with billing and logistics to hand over packed orders for dispatch. Maintain cleanliness, safety, and compliance in the packing area.

Documentation & Compliance

Maintain logs for purchase, invoices, packing slips, and dispatch registers. Follow all

SOPs, GDP, GSP

, and audit requirements (internal/external). Support periodic stock audits and verification.

Qualifications & Skills

Education

Minimum

D.Pharm / B.Com / B.Sc / B.Pharm

(Preference for Pharma/Procurement background).

Experience

1-4 years

in a pharma warehouse, distribution centre, or retail/wholesale pharmacy. Experience in

purchase + billing + packing

preferred.

Technical Skills

Knowledge of

batch management, FEFO, GST, HSN, e-way bill portal

. Hands-on experience with

ERP/Inventory Software

(Marg, Tally, SAP, Oracle, etc.). Basic MS Excel & email communication.

Soft Skills

Attention to detail Time management Multi-tasking ability Coordination & communication Ability to work under pressure

Key Performance Indicators (KPIs)

Purchase accuracy & supplier OTIF rate Billing accuracy (zero invoice errors) Packing accuracy & on-time dispatch Stock availability & minimum expiry losses
Job Type: Full-time

Pay: ?20,000.00 - ?40,000.00 per month

Work Location: In person