Job Description

JOB DESCRIPTION - PURCHASE EXECUTIVE

Vedansh Hospital, Dadri

Experience Required: 2-3 Years (Preferably in hospital or reputed organization)

Qualification: Graduate in any discipline

Reporting To: Manager - Admin & HR

1. POSITION OVERVIEW

The Purchase Executive is responsible for end-to-end procurement of hospital goods, consumables, general items, and services in a timely, cost-effective, and compliant manner.
The role ensures uninterrupted supply for all clinical and non-clinical departments while maintaining quality standards, vendor transparency, and documentation.

2. KEY RESPONSIBILITIES

A. Procurement & Purchasing

Receive purchase requisitions (PR) from all departments. Verify PR completeness, specifications, quantity, and approvals. Source quotations from approved vendors (minimum 3 quotations wherever applicable). Negotiate best prices, payment terms, warranty, and delivery timelines. Prepare comparative statements (CS) and submit for approval. Release Purchase Orders (PO) and maintain PO records. Ensure timely delivery of all materials.

B. Vendor Management

Identify & empanel new vendors as per hospital policy. Maintain vendor database including GST, PAN, bank details, and contracts. Conduct regular vendor performance evaluation (quality, price, punctuality). Resolve supply-related issues and shortages proactively.

C. Material Coordination & Stock Monitoring

Coordinate with stores for inward/outward material movement. Ensure GRN (Goods Receipt Note) is completed accurately. Track stock levels of essential consumables, general items, stationery, housekeeping items, maintenance items, etc. Prevent stock outs by planning procurement cycles. Collaborate with Admin Officer & Store Incharge stock verification.

D. Quality & Compliance

Ensure all purchased items meet the required standards and hospital specifications. Maintain complete documentation for audit purposes. Ensure procurement compliance with hospital policies and statutory norms. Coordinate with Quality Manager SOP updates and audit requirements.

E. Coordination With Departments

Work closely with:
? Nursing (for patient care consumables)
? Biomedical (for equipment & repairs)
? Admin (housekeeping, maintenance, security items)
? Pharmacy (medicine procurement coordination)
? Lab, Radiology, OT (department-specific consumables)

Provide timely updates on purchase status to requesting departments.

3. SKILLS & COMPETENCIES REQUIRED

Strong negotiation & communication skills Good knowledge of procurement process Basic understanding of hospital consumables & general items Vendor management skills Ability to work under pressure and meet deadlines Proficiency in MS Excel, Email & Purchase Software (HMS/ERP) Accuracy, discipline, and follow-up oriented mindset

4. KEY PERFORMANCE INDICATORS (KPIs)

Timeliness of procurement Cost savings achieved through negotiation Vendor satisfaction & relationship quality Zero stock-out of critical items Accuracy and completeness of documentation Compliance with SOPs and audit standards Reduction in emergency/last-minute purchases

5. WORKING RELATIONSHIPS

Internal:

All Department Heads, Admin, Store, Nursing, Biomedical, Quality

External:

Suppliers, Manufacturers, Service Agencies

6. PERSONAL ATTRIBUTES

High integrity & ethical behavior Organized and systematic Strong follow-up skills Professional communication Team-oriented
Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

Flexible schedule Internet reimbursement * Paid sick time