Accept material indents from internal stakeholders
Evaluate current stocks to match indent quantities
Send out RFQs to Vendors for materials required
Compare and analyze quotations received in order to procure the best quality material at the lowest price.
Prepare purchase order of materials as required based on current stocks, keeping in mind Minimum Order Quantities, Maximum order Quantities and Maximum Storage Capacities
Prepare and send accurate purchase orders with exact specifications, to suppliers
Perform purchasing duties when required
Prepare work orders for outsourced activities with full details as required by management & other internal stakeholders
Record Management:
Co-ordinate with the co-workers in warehouse/ stores to ensure receipt of material as per purchase order
Ensure proper documentation/ entry of the received material in the ERP
Ensure full record of the materials is maintained with testing records
Ensure records of delivery time are maintained
Ensure pricing of materials is updated weekly
Vendor Management:
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Respond to vendors/supplier inquiries about order status, changes, or cancellations.
Maintain Vendor metrics for vendor evaluation
Inform vendors when vendor evaluations drop, and work with them to return vendor to better standards.