Job Description

Job Title:

Purchase Coordinator / Purchase Executive

Location:

Symbiosis University, Pune

Experience Required:

2 - 7 Years

Department:

Purchase / Procurement

Job Summary:

We are seeking a detail-oriented and proactive

Purchase Coordinator/Executive

to manage procurement activities for Symbiosis University. The role involves vendor management, sourcing of materials, ensuring cost-effectiveness, and coordinating with various academic and administrative departments to meet institutional requirements in a timely manner.

Key Responsibilities:

Handle the end-to-end procurement cycle including indent processing, vendor sourcing, negotiation, and order placement. Identify reliable vendors and suppliers for goods and services required by the University (IT equipment, laboratory items, books, stationery, furniture, consumables, etc.). Obtain quotations, prepare comparative statements, and ensure adherence to University policies and procedures. Negotiate terms, pricing, and contracts to achieve cost savings while maintaining quality standards. Coordinate with internal departments (academic, administration, facilities, IT, etc.) to understand purchase requirements. Maintain accurate records of purchase orders, invoices, and payment follow-ups. Track delivery schedules and ensure timely receipt of goods and services. Conduct periodic vendor evaluations and maintain strong supplier relationships. Ensure compliance with statutory requirements and University procurement guidelines. Assist in budgeting, cost control, and audit documentation related to procurement.

Key Skills & Competencies:

Strong knowledge of procurement processes and vendor management. Negotiation and communication skills. Proficiency in MS Office, ERP systems, or other procurement software. Attention to detail with excellent organizational skills. Ability to work under deadlines and manage multiple requirements. Knowledge of statutory compliances and purchase norms in an academic/university environment (preferred).
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Flexible schedule Health insurance Life insurance Paid sick time Paid time off Provident Fund
Work Location: In person