Job Description

We have urgent vacancy position: Purchase Coordinator

No. of Positions: 1

Experience Required: 2-3 Years (with Tally Prime proficiency)

Salary Range: Up to ?10,000 per month, 3 Months' Probation

Education Qualification: B.Com / M.Com

Reporting To: Project Manager

Key Responsibilities

o Purchase Order Creation

Prepare and enter Purchase Orders (POs) in Tally Prime strictly based on details provided by the Project Manager or senior team members. Ensure accuracy in quantity, item description, and vendor name as instructed.

o GRN (Goods Receipt Note) Entry

Create GRNs in Tally Prime after material receipt confirmation from the stores or project team. Ensure all GRNs are linked to respective POs.

o PO & GRN Record Maintenance

Maintain systematic and up-to-date records of all issued POs and GRNs in both Tally Prime and Excel for easy tracking and auditing.

o Delivery Schedule Tracking

Monitor and update the delivery status of all open POs. Flag overdue deliveries as per instruction and share reports with the Project Manager.

o Weekly PO Status Report

Prepare and circulate a weekly summary of:

Upcoming deliveries

Overdue POs

GRN pending items

Report must be in Excel as per format provided.

o Coordination with Internal Teams

Communicate only with internal departments (Project, Stores, Accounts) for confirmation of receipt and GRN creation. No vendor communication required.

Documentation Responsibilities

PO Register: Maintain updated list of all open and closed Purchase Orders.

GRN Register: Maintain log of Goods Receipt Notes issued.

Weekly PO Tracker: Prepare Excel-based tracker highlighting pending deliveries and overdue items.

Filing: Organize soft and hard copies of POs, GRNs, and related documents as per department protocols.

Job Types: Full-time, Permanent

Pay: Up to ?10,000.00 per month

Benefits:

Paid time off
Ability to commute/relocate:

Anand, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person