Job Description

- Purchase Order (PO) Executive

Position:

Purchase Order Executive

Department:

Procurement / Supply Chain

Experience:

1-2 years

Qualification:

Graduate / Diploma (Commerce, Supply Chain, or relevant field)

Role Overview

The Purchase Order Executive will be responsible for managing the complete

PO lifecycle

, including creation, tracking, coordination with vendors and internal teams, documentation, and closure. The role requires strong coordination skills, attention to detail, and adherence to procurement processes and timelines.

Key ResponsibilitiesPurchase Order Management

Prepare, issue, and track

Purchase Orders (POs)

as per approved indents and management approvals. Ensure POs are raised accurately with correct specifications, quantities, pricing, delivery timelines, and terms. Maintain proper records of all POs and amendments.

Vendor Coordination

Coordinate with vendors for order confirmations, delivery schedules, and dispatch details. Follow up with vendors to ensure timely delivery of materials/services. Resolve discrepancies related to pricing, quantity, or delivery in coordination with vendors and internal stakeholders.

Internal Coordination

Coordinate with

projects, stores, finance, and accounts teams

for PO-related requirements. Share PO details with site/store teams and ensure materials are delivered as per project needs. Support handover of PO status during transitions to ensure continuity.

Documentation & Compliance

Maintain complete documentation including PO copies, delivery challans, invoices, and GRNs. Ensure compliance with company procurement policies and approval workflows. Assist in audit requirements by providing PO-related documents.

Billing & Closure

Coordinate with accounts for invoice verification and timely payment processing. Ensure PO closure after material receipt, billing, and reconciliation. Track pending POs and prepare status reports.

Reporting

Prepare regular reports on PO status, pending deliveries, and vendor performance. Update management on critical or delayed procurements.

Required Skills & Competencies

Strong knowledge of

purchase order processes and procurement documentation

Proficiency in

MS Excel and ERP/SAP systems

(if applicable) Good communication and coordination skills Attention to detail and documentation accuracy Ability to manage multiple POs and deadlines effectively
Job Type: Permanent

Pay: ?15,000.00 - ?25,000.00 per month

Benefits:

Provident Fund
Education:

Diploma (Required)
Experience:

Purchase Order: 1 year (Required)
Location:

Kirti Nagar, Delhi, Delhi (Required)
Willingness to travel:

100% (Required)
Work Location: In person