Job Description

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Overview
WELCOME TO SITA
At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.
You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.
Are you ready to love your job?
The adventure begins right here, with you, at SITA.
PURPOSE
The Proposal Specialist is responsible for the entire proposal project life cycle for operational bids as assigned and plays an active part within the overall Bid Team challenging solutions driving best practice and ensuring on time high quality and excellently articulated customer deliverables. The Proposal Specialist may be assigned to work specifically on proposal delivery or may be required to undertake a broader remit encompassing bid management activity.
KEY RESPONSIBILITIES

• Support the delivery of government public-sector tender bids, ensuring full compliance with RFP/RFQ/RFI and statutory requirements
• Ensure timely, high-quality delivery of all assigned tender proposal bids
• Manage proposal projects in close collaboration with the Bid team/Account Manager
• Develop and manage proposal plans, including risk and contingency planning
• Coordinate and collaborate with bid stakeholders for assigned opportunities
• Ensure a clear, consistent proposal storyline through content review and feedback
• Lead proposal lessons-learned reviews and define actionable improvement plans
• Facilitate proposal strategy sessions to storyboard content based on customer and competitive insights
• Facilitate pre-proposal planning meetings to maximize win probability
• Coach bid presentation teams as required (slides, logistics, rehearsals)
• Support contract negotiation and ensure smooth handover to delivery for won bids

Qualifications
EXPERIENCE

• Minimum 6 years of experience within commercial industry ideally IT telecoms air transport or managed services provision.
• Minimum of 3 years of experience within the field of bids & proposals - in purchasing and/or sales - including exposure to the vendor side.

KNOWLEDGE & SKILLS

• Minimum 3 years' experience managing government or public-sector tender bids in sales or commercial environments
• Strong knowledge of public-sector procurement processes, tender compliance, evaluation criteria, and bid governance
• Core competencies in values-driven behavior, communication, innovation, customer focus, influence, execution, results, and teamwork
• Bachelor's degree in a relevant discipline or equivalent experience, with APMP Foundation Level accreditation or equivalent proposal/bid management training preferred
• Experience supporting large, complex bids in commercial industries such as IT, telecoms, air transport, or managed services

PROFESSION COMPETENCIES

• Bid Management Process
• Business Acumen
• Creating Value Proposition
• Financial Acumen
• Negotiation

CORE COMPETENCIES

• Adhering to Principles & Values
• Communication
• Creating & Innovating
• Customer Focus
• Impact & Influence
• Leading Execution
• Results Orientation
• Teamwork

EDUCATION & QUALIFICATIONS

• Bachelor degree in a numerate business or languages discipline or significant relevant experience.
• Ideally holding at least Foundation Level APMP (Association of Proposal Management Professionals) accreditation and/or equivalent formal training in Proposal or Bid Management.

WHAT WE OFFER
We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.
? Flex Week: Work from home up to 2 days/week (depending on your team's needs)
? Flex Day: Make your workday suit your life and plans.
? Flex-Location: Take up to 30 days a year to work from any location in the world.
? Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.
? Professional Development: Level up your skills with our training platforms, including LinkedIn Learning!
? Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.
SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.

Skills Required