Job Description

Proposal Coordinator - Smart Infrastructure Group/ Smart Technologies

Roles and Responsibilities:

Analyzes U.S. Federal, State, and local government RFPs, RFQs, and task orders, especially those related to instrumentation, sensor-based monitoring systems, data management solutions, and other smart infrastructure initiatives. Develops and maintains detailed compliance matrices aligned with Federal Acquisition Regulation (FAR), agency-specific guidelines (e.g., DOT, DOE, FEMA), and other relevant instructions to ensure a fully compliant and responsive submittal. Leads internal proposal kickoff sessions with SIG's technical and business teams to review solicitation requirements, identify key deliverables, and assign writing responsibilities across technical and management sections. Authors or coordinates the development of proposal content related to: + Instrumentation and sensor integration + Remote monitoring and real-time data platforms
+ AI/ML-enhanced analytics
+ Infrastructure resiliency and disaster recovery systems
+ Cloud-native and hybrid architecture solutions (e.g., Azure, AWS GovCloud)
Oversees development of standard proposal elements including executive summaries, past performance narratives (CPARS-aligned), resumes in federal format (SF 330 or equivalent), and technical/management plans that align with procurement objectives. Serves as the point of contact across proposal teams, subcontractors, and teaming partners for all matters related to RFQ/RFP interpretation, amendment tracking, and Q&A submissions. Designs and maintains proposal templates consistent with federal and state formatting norms (e.g., section headers, page limits, font and margin requirements) and ensures all required forms (e.g., SF 1449, Attachment A/B/C, pricing sheets) are completed accurately. Manages the full proposal lifecycle, including coordination with graphics and desktop publishing for production of high-quality print-ready and electronic PDF submissions, compliant with agency upload requirements (e.g., eProcurement, BidSync, Grants.gov, SAM.gov portals). Performs final quality and compliance checks to ensure each proposal submission is compliant, compelling, and complete, meeting all evaluation criteria outlined in the RFP.

Qualifications:

Bachelor's or Master's degree in Business, Engineering, Communications, or a related technical discipline. 3-7 years of experience in government proposal coordination or management, preferably in the smart infrastructure, IT modernization, or A/E/C sectors. Strong knowledge of U.S. Federal and State procurement processes, particularly in relation to agencies such as DOT, USDA, FDOT, GSA, Army Corps, and FEMA. Exceptional organizational skills and attention to detail, with proven ability to manage simultaneous projects and meet firm deadlines. Advanced proficiency in Microsoft Office Suite (especially Word and Excel); familiarity with Adobe Creative Cloud (InDesign, Illustrator, Acrobat Pro) is a plus. Experience with proposal development tools (e.g., SharePoint, Smartsheet, Deltek, Proposify, or GovWin IQ) is advantageous.

Position Type/Expected Hours of Work

This is a full-time position, with a minimum expectation of 45 hours per week. Dependent on workload, hours may be somewhat flexible, and some late evenings and weekends may be required.