Job Description

: Project & Operations Coordinator

Position Overview
We are seeking a highly intelligent, detail-oriented, and well-presented individual to join our team as a Project & Operations Coordinator. This role requires managing end-to-end coordination across software development projects, production operations, vendor management, and export-focused client relationships. The ideal candidate will bring strong discipline, a service-oriented mindset, and an ability to handle multiple tasks with precision.


Key Responsibilities

Project Coordination
Oversee and coordinate ongoing projects across software development and production units.

Track timelines, deliverables, and milestones, ensuring projects are executed within agreed parameters.

Collaborate with internal teams, vendors, and external partners to maintain smooth project flow.


Production & Material Oversight
Monitor production operations, verifying stock levels, material precision, and quality standards.

Conduct checks on small details that impact production accuracy and efficiency.

Coordinate with the production team to align daily operations with client/export requirements.


Vendor & Customer Management
Build and maintain strong relationships with reputable vendors and export customers.

Ensure clear communication and professional handling of inquiries, negotiations, and problem-solving.

Support logistics and export-related documentation when required.


Executive Support
Manage calendars, schedules, and appointments for two business partners.

Prepare reports, presentations, and summaries to aid decision-making.

Serve as a point of coordination between management, clients, and internal teams.



Qualifications
Bachelor's degree in Hospitality Management, Business Administration, or related field.

Preference for candidates from the hospitality industry (hotels, airlines, event management, cruise lines, luxury services) -- as they are well-trained in presentation, reporting, precision, and task execution.

2-5 years of experience in operations, project coordination, or client-facing roles.

Excellent communication, reporting, and follow-up skills.

Strong organizational abilities and high attention to detail.

Comfortable working in export-oriented environments with international clients.



Key Attributes
Intelligent, disciplined, and process-driven.

Professional appearance and demeanor, suitable for dealing with international clients.

Strong multitasking ability to balance production, projects, and executive schedules.

* Service-oriented mindset with a high degree of ownership and accountability.