Job Description

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Function Project Management
Role Head Project Management
Education BE/ BTech in Mechanical/ Production/ Industrial
Professional Experience 20+ years
Project management of large size complex refinery/gas project
Financial management of large scale EPC project
Key Deliverables

• Level 4 Project execution plan
• S-Curves
• Cash Inflow-outflow statements
• Budgets
• Monthly Cash flow statements
• Daily/Weekly/Monthly Progress review meetings
• Customer interface
• Team building and interface
• Contract management
• Change management
• Risk Management
• Quality Assurance
• Vendor change order management

Key relationships
Internal to organization: Employees
External to organization: Site coordination, Customer, Vendors, Government agencies
Responsibilities
Prime Responsibilities

• Define the Project Plan and regularly update it with the support of the Project Control Manager
• Ensure deliverables are met within planned timelines and cost to meet the overall project profitability
• Ensure adherence to L&T corporate guidelines in the project
• Identify the resources (people, material, tools and equipment) needed for the execution of the project
• Define the Project Organogram & communicate roles & responsibilities to the entire team
• Organize internal kick-off meeting to brief project team regarding project scope & deliverables
• Review and finalize the Execution Philosophy based on results of Site Survey
• Manage and organise the resources (people, material, tools and equipment) needed for the execution of the project
• Risk Assessment on a monthly basis, identifying & implementing mitigation mechanisms.
• Regularly monitor and communicate to the SBU Head the performance (costs, revenues, payments, cash flows, KPIs, etc.) & status of the project
• Manage the project changes (evaluating their feasibility, identifying the technical solution to implement and identifying the required resources) including the ones that can require a change order (to be discussed with the Client)
• Regularly monitor the adherence to the contractual clauses
• Ensure that safety regulations, quality standards and relative procedures and practices are met
• Support the Sales in the proposal development and in negotiating change order with the Client
• Verify and approve the purchase of materials and services used during the project within his/her limits of authorisation
• Review and approve the monthly Activity Schedules (as prepared by the Project Control Manager)
• Communicate/ discuss the updated resource requirement plan with the relevant resource departments on a periodic basis
• Provide clarifications to management on instances of budgetary non-compliance
• Identify reason for quantity variance, discuss the reason with the concerned department and forward the information as part of the monthly MIS
• Obtain Project Completion Certificate from Client after submitting documents to support project completion as per Contract

Shared cross-functionally * Manage the relationship with all the parties involved in the project: external Client, subcontractors, local authorities, institutions, etc. and internal HSE&QM, Asset Management, Supply Chain, etc.

• Participate in client coordination and review meetings
• Review Weekly Project Progress Report along with the Project Control Manager, and provide feedback to respective personnel/partners
• Present Monthly Project Report to the SBU Head
• Raise invoice as per agreed schedule with the client
• Decide on extent of claims to be raised with the Client in consultation with the SBU Head
• Prepare the Project Closeout Report & present to the SBU & OD Head

Key competencies Functional
Need to have

• Knowledge of Primavera planning tool
• Knowledge of contract execution strategy
• Knowledge of applicable codes and standards
• Knowledge of EIL Specifications
• Knowledge of general HSE requirements