Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Key ResponsibilitiesDocument ManagementMaintain document control systems and databases



Ensure proper filing, numbering, and indexing of all project documents



Manage document versions and revisions tracking



Coordinate document distribution to relevant stakeholders



Implement and maintain document retention policies



Quality ControlReview documents for completeness, accuracy, and compliance



Ensure adherence to company standards and client requirements



Conduct regular audits of document management systems



Maintain confidentiality and security protocols



Coordination & CommunicationLiaise with project teams, architects, engineers, and contractors



Facilitate document review and approval processes



Communicate document status updates to project stakeholders



Support project meetings with document preparation and distribution



Administrative SupportPrepare and maintain document registers and logs



Generate reports on document status and project progress



Archive completed project documentation



Assist with regulatory compliance documentation



Required QualificationsEducation & ExperienceBachelor's degree in any field (Engineering, Business Administration, Construction Management, or related field preferred)



1-3 years of progressive document control experience in construction, real estate, or related industries



Demonstrated experience managing complex project documentation lifecycles



Proven track record in commercial real estate or large-scale construction projects



Technical SkillsExpert proficiency in document management software



Advanced Microsoft Office Suite skills



Knowledge of CAD software and drawing management



Familiarity with project management systems and methodologies



Core CompetenciesStrong attention to detail and organizational skills



Excellent written and verbal communication



Ability to work under pressure and meet deadlines



Deep understanding of construction/real estate terminology and processes



Problem-solving and analytical thinking skills



Leadership capabilities and mentoring experience



Preferred QualificationsExperience with BIM (Building Information Modeling)



Knowledge of industry standards (ISO 9001, construction codes)



Previous senior-level experience in commercial real estate projects



Certification in document control or project management



Experience training and supervising junior staff



Working ConditionsOffice environment with occasional site visits



Standard business hours with potential for overtime during project milestones



Collaboration with diverse, cross-functional teams



Fast-paced, deadline-driven environment



May require travel to project sites



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.