Project Coordinator/executive Assistant

Year    UP, IN, India

Job Description

Job Title: Project Coordinator (Executive Assistant Profile)



Department:

Assets & Safety

Location:

Noida Sector 62 (On-site)

Shift Timing:

5:30 PM - 2:30 AM IST (US Shift)

Working Days:

Monday to Friday(Saturday/Sunday may be required based on business needs; paid overtime applicable)

Experience Required:

Minimum 1.5 years

(

preferably in Logistics/Transportation with US market exposure)

Joining

: Immediate joiners or candidates with a maximum 2 weeks' notice preferred

About the Role:



We are seeking a proactive and detail-oriented Project Coordinator who will directly support the Head - Assets & Safety and work closely with the CEO. This role involves cross-functional coordination, executive support, and internal/external communication. The ideal candidate will be organized, responsive, and able to manage multiple priorities effectively

.



Key Responsibilities (KRA):



1. Executive & Leadership Support



Attend meetings with the Head and CEO, document and circulate Minutes of Meetings (MoM) Follow up on key action items and ensure timely execution Manage calendar scheduling, reminders, and coordination with departments Maintain high-level reporting and ensure smooth information flow

2. Internal Coordination (80%)



Act as a central point of contact across teams: Dispatch, Brokerage, Business Development, Compliance, and Accounts Track day-to-day department activities, maintain hygiene checklists Ensure teams are prepared for meetings (e.g., data, PPTs, reports) Monitor project timelines and keep leadership updated on progress

3. External Coordination (20%)



Connect with clients, customers, drivers, and vendors for feedback and updates

Coordinate logistics like ticket booking, reimbursements, and external communication

Serve as a communication bridge between external vendors and internal teams

4. Recruitment Assistance (Occasional)



Support in hiring Truck Drivers once or twice a month as needed Create job postings, screen applications, and schedule interviews Maintain onboarding and probation status records

5. Admin & Event Support



Assist in coordinating internal events (e.g., Diwali, Christmas, driver appreciation activities) Maintain event checklists and coordinate with the admin team

Candidate Profile:



Must-Have Skills:



Excellent communication (written & verbal) Strong organizational and multitasking ability Proactive, problem-solving mindset Prior experience working in a structured coordination or executive assistant role

Preferred Background:



Experience in

Logistics/Transportation/Trucking industry

Exposure to

US market or international work settings

Female professionals are encouraged to apply due to the collaborative and coordination-intensive nature of the role

Compensation & Benefits



Salary: ?30,000 - ?35,000 (in-hand, maximum) Additional Benefits: Provident Fund (PF) Health Insurance One-side Cab Facility (drop only for female employees) Paid Overtime (for working more than 4 hours on a week off) 5 Days Working (Monday-Friday)

Note on Diversity & Role Fit



While we welcome applications from all qualified candidates, this role involves high levels of coordination, multitasking, and communication--traits often well-aligned with female professionals. Hence,

female candidates are preferred purely based on the nature and demands of the position.

Transjet Cargo is an equal opportunity employer and values merit above all.

How to Apply:



Email your updated resume to:

dia.roy@transjetcargo.com


richa.dua@transjetcargo.com



Job Type: Full-time

Pay: Up to ?38,000.00 per month

Benefits:

Health insurance Provident Fund
Schedule:

Night shift
Supplemental Pay:

Overtime pay
Ability to commute/relocate:

Noida Sector 62, Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

If you have US Market or Logistic industry experience? If yes , than how may years !.
Experience:

Corporate: 1 year (Required)
Shift availability:

Night Shift (Required)
Work Location: In person

Application Deadline: 23/05/2025
Expected Start Date: 02/06/2025

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Job Detail

  • Job Id
    JD3704799
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Contract
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    UP, IN, India
  • Education
    Not mentioned
  • Experience
    Year