Job Description

Position Summary:

We are seeking a highly organized and proactive individual to join our team as a

Project Coordinator / Executive Assistant

. This dual-role position requires someone who can manage multiple priorities, support project execution, and provide executive-level administrative support. The ideal candidate is a strong communicator, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

Project Coordination (50%)

Assist in planning, execution, and tracking of projects across departments. Create and maintain project documentation, timelines, and reports. Coordinate meetings, schedules, and communications among project stakeholders. Monitor project progress and follow up on deliverables and deadlines. Support resource allocation and procurement for project-related needs. Identify risks or issues and escalate them to project leads.
Executive Support (50%)

Provide calendar management, travel arrangements, and meeting coordination for executives. Prepare agendas, take meeting minutes, and follow up on action items. Handle confidential information with discretion. Draft correspondence, reports, and presentations as needed. Liaise between the executive team and internal/external stakeholders. Assist with expense reports, invoice tracking, and light bookkeeping tasks.

Qualifications:

Bachelor's degree or equivalent work experience. 2+ years in a project coordination or executive assistant role (preferably both). Proficient in MS Office Suite, Google Workspace, and project management tools Excellent time management, communication, and organizational skills. Ability to prioritize, multitask, and work independently. Professional demeanor and ability to interact with all levels of staff and external contacts.
Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Benefits:

Health insurance Paid sick time Provident Fund
Schedule:

Evening shift Fixed shift Monday to Friday Night shift
Supplemental Pay:

Yearly bonus
Language:

English (Preferred)
Work Location: In person