Job Description

Job Title:

Project Coordinator - RPO & Sales Operations

Location:

Chennai, Tamil Nadu

Work Schedule:

Monday to Saturday, 10:00 a.m. - 7:00 p.m. (Second Saturday Holiday) Hours may vary on occasion, depending on workload.

Job Type:

Full-time, On-site

Experience

: 2 to 6 years

Salary:

As per industry norms

Job Overview:

We are seeking a highly organized and proactive

Project Coordinator

to manage and support end-to-end project operations across

Recruitment Process Outsourcing (RPO)

and

Sales Operations & Enablement (SO&E)

functions. The role involves planning, scheduling, coordinating, and tracking project activities to ensure seamless execution and timely delivery for both internal teams and external clients.

Key Responsibilities:

1.

Project Planning & Scheduling

Assist the Project Manager in defining project scope, deliverables, and timelines. Develop project schedules, timelines, and Gantt charts using tools like Asana, Trello, or Zoho. Coordinate with internal teams (R&D, content, design, operations) to align task assignments with capacity and priority. Assign tasks to internal and external stakeholders, including vendors and outsourced teams, based on project scope and deadlines.
2.

Team Coordination & Resource Allocation

Track availability of team members and assign resources effectively. Monitor task progress and ensure timely execution. Organize regular team meetings, stand-ups, and status review sessions.
3.

Client Coordination & Communication

Serve as a secondary point of contact for clients, maintaining consistent and professional communication. Document project changes, feedback, and communicate adjustments in scope or deadlines. Support and prepare for client meetings, including agenda planning and minutes of meetings (MoM).
4.

Documentation & Reporting

Maintain accurate records of all project documentation, including risk logs, issue trackers, and status updates. Prepare weekly and monthly reports on project progress, resource utilization, and delivery milestones. Update project dashboards and internal databases consistently.
5.

Quality Control & Delivery Readiness

Collaborate with QA teams to ensure deliverables meet quality standards. Verify completeness of delivery documentation and ensure client-ready outputs. Manage dispatches, approvals, and version control to ensure timely delivery.
6.

Risk Management & Escalation Handling

Identify project bottlenecks and escalate issues with recommended mitigation strategies. Track project delays and work with relevant teams to implement corrective actions.
7.

Performance Monitoring

Assist in tracking team and individual performance metrics. Collect and consolidate performance data for reviews and feedback sessions.

Qualifications:

Education:

Bachelor's or Master's degree in Business Administration, Human Resources, Operations, or a related field.

Required Knowledge & Skills:

Project Scheduling & Task Management Client Communication & Coordination Team Handling & Resource Allocation Documentation & Reporting (Excel, PowerPoint) Project Management Tools (Asana, Trello, Zoho, etc.) Time Management & Multitasking Problem Solving & Decision Making

Contact Detail

- 9566269922

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

Paid sick time Provident Fund
Work Location: In person