:?3-5 years in a role like Project Coordinator, Operations Executive, PMO Analyst, or Executive Assistant (preferably supporting a CTO, CEO, or VP).
Qualification
:?Bachelor's degree in any field (BBA, BCA,?B. Tech,?B. Com, etc.)
Preferred Background
:?Experience in a fast-paced, product-driven environment (startups, tech, SaaS, or?health?tech?is a huge plus)
Reports To:?Founder/CEO
ROLE OVERVIEW
The Project Coordinator at?DIGIPATH AI?will serve as the?operational backbone?of a 16-member cross functional team of engineers, AI researchers, clinical experts, and operations professionals.
The role emphasizes a balance of daily execution tracking, cross-functional coordination, productivity reporting, and operational hygiene.?? This role focuses on execution enablement and operational support.?This role does not include responsibility for?hiring,?performance management, product strategy, or clinical decision making.?The?primary responsibility is to ensure that team members have the resources, clarity, and tracking mechanisms needed to execute flawlessly; on time, every time.
Note
:?Professionals with experience in roles such as?Project Manager, Program Assistant, Project Officer, Delivery Coordinator,?or?Delivery Manager?are encouraged to apply.??
ROLE AND RESPONSIBILITIES
1. Daily Execution & Tracking
Facilitate 15-minute daily stand-ups with the 16-member team to capture progress, blockers, and dependencies.
Maintain?a single source?of truth for all projects using?MS Teams, MS Planner and MS 365 Business Basics: assign?tasks, update statuses, and flag delays early.
Follow up consistently with team members on pending deliverables without becoming a bottleneck;?maintain?proactive communication while respecting team workflows.
2. Productivity & Visibility
1. Generate a daily "End of Day" report for the CEO summarizing:
Tasks completed (with any QA/testing issues)
Tasks delayed (with reasons and impact)
Blockers that need CEO or leadership escalation
Team?utilization?and capacity planning
2. Track key metrics:?sprint velocity, on-time delivery %, cycle time from task to done.
3. Cross-Functional Coordination
Coordinate handoffs between teams to ensure smooth workflows.
Document decisions from meetings and ensure action items are tracked and assigned.
Identify?recurring bottlenecks and surface them to leadership for process improvement.
4. Operational Hygiene
Maintain standardized templates, checklists, and naming conventions for projects and documentation.
Ensure the team has access to the tools they need (credentials, library access, testing environments).
Prepare monthly summaries showing what we shipped, what was delayed, and why.
REQUIRED QUALIFICATION AND SKILLS
Qualifications:
Bachelor's degree in any field (BBA, BCA,?B.Tech,?BCom, etc.)
3-5 years in a role like Project Coordinator, Operations Executive, PMO Analyst, or Executive Assistant (preferably supporting a CTO, CEO, or VP)
Experience in a fast-paced, product-driven environment (startups, tech, SaaS, or?health?tech?is a huge plus)
Skills Required:
Organizational Excellence
:?Exceptional ability to structure ambiguous tasks into clear action items and?identify?stalled deliverables proactively.
Comfort with Senior Stakeholders:
Ability to respectfully follow up with senior team members (researchers, engineers) while?maintaining?professional courtesy.
Communication:
Clear, concise written and verbal communication in English; ability to structure emails for easy scanning using bullets and formatting.
Bias Toward Action
:?Proactive approach to?identifying?risks and proposing solutions without waiting for direction.
Experience in healthcare, biotech, or regulated industries (understanding compliance and documentation).
Familiarity with Agile/Scrum methodologies or sprint-based workflows.
Experience managing teams across multiple geographies or time zones.
WHAT WE OFFER
Bonus
:?Performance-based bonus (up to ?50,000 annually)
Location
:?Pune; occasional in-person meetings
Work Schedule
:?6 days/week
Flexibility
:?Hybrid options available; flexible working hours to match team schedules
Learning
:?Access to healthcare/biotech training, product knowledge sessions
Health
:?Health insurance for?employee?and dependents
HOW TO APPLY
Email
:?career@digipath.ai
Subject
:?"Project Coordinator Application - I am the Organizer DIGIPATH AI Needs"
In your application, include:
Your CV/Resume
?(highlight any experience with project tools, healthcare, or startups)
A 150-word note?answering:
?"Tell us about a time when you kept a project on track despite chaos. What tool or approach did you use?"
Salary Expectations:
Your current CTC, expected CTC, and notice period
Tool Preference:
Which project management tool have you used the most? (MS Teams, MS Planner and MS 365 Business Basics)
We review applications on a rolling basis. Apply ASAP!
Job Type: Full-time
Pay: ?600,000.00 - ?1,200,000.00 per year
Work Location: In person
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