Job Description

Job Title:

Project Coordinator

Location:

Mumbai Head Office

Reports To:

Director (Founder)

Employment Type:

Full-time

Experience Required:

2-4 years (preferably in infrastructure, renewable energy, or engineering sectors)

Role Overview:

Enerspark is seeking a highly organised and detail-orientated

Project Coordinator

to work directly with the director in overseeing multiple ongoing projects. These include

wind turbine installation & commissioning (WTG I&C)

and

land acquisition assignments

and more across various Indian states. The project coordinator will be responsible for

project tracking, internal coordination, document management, communication with site teams, and support in client billing processes.

You may have to travel to visit project clients or job sites.

This role is ideal for someone who can handle complexity, take initiative, and thrive in a fast-moving, multi-project environment.

Key Responsibilities:

1. Project Planning & Daily Progress Coordination

Maintain and update daily/weekly

progress tracking sheets

for all active projects (Google Sheets). Create and manage

project dashboards

(Kanban or Gantt-style) to visually reflect project timelines and bottlenecks. Communicate with

site engineers, land acquisition agents, and contractors

across locations via WhatsApp, email, and calls to gather: WTG I&C status. Daily progress photos, milestone updates, and incident reports Land acquisition progress such as consents of landowners, documentation of the land, registration, mutation, NA and other crucial updates

2. Documentation Management

Ensure all

land-related documents

(registered deeds, sale deeds, KYC, extracts, etc.) are received, named properly, and uploaded to their respective project folders on

Google Drive

, following a standardised folder structure. Coordinate with site offices to

scan and upload documents

regularly. Maintain a

document checklist

for each land parcel and update status as documents are received. Ensure soft copies are available for quick access during client or legal reviews.

3. Billing, Invoicing & Client Submissions

Collaborate with the accounts team to prepare: Client invoices for work completed Vendor bills for approval and payment Monitor

invoice timelines

based on project milestones and ensure submission is made on or before the due date. Track pending invoices and submitted POs, and follow up internally to

compile billing documentation

(like site completion reports or photos, site dependant). Maintain a

master log of invoices raised, payments received, and pending amounts

.

4. Client & Vendor Coordination Support

Follow up with

clients

for acknowledgements, invoice queries, and payment status. Coordinate with

vendors

to collect pending documents (like bills, delivery challans, or GST certificates). Assist the Director in preparing

client-facing progress summaries

, reports, or presentations every week.

5. Expense, HR & Admin Support

Support the HR team (using Zoho People/Expenses) in tracking field staff: Attendance, site movement, and leave tracking Expense report completion and approvals Verify site-related expenses submitted by staff for accuracy and flag discrepancies. Maintain records of

advance requests

raised by field teams and ensure reconciliation at month-end.

6. Process Standardization & Task Management

Help define

SOPs for routine tasks

like site reporting, document uploads, and expense submissions. Maintain and regularly update a

task board or tracker (ClickUp, Zoho Projects or others)

for the internal team, and assign work to relevant parties with deadlines. Act as the point person to

remind and ensure accountability

among staff regarding key internal tasks.

Qualifications:

MBA in business administration (preferred) Bachelor's degree in Engineering, Business Administration, or related field 2-4 years of relevant experience in project coordination, preferably in renewable energy, civil infrastructure, or real estate Strong working knowledge of Google Workspace (Docs, Sheets, Drive etc.), Zoho tools, and communication platforms (email, WhatsApp) Excellent command of English, Hindi and Kannada (optional but preferred) written & spoken

Preferred Skills & Attributes:

Assertive communicator - Use strong communication skills to align team roles, update stakeholders, and ensure organised, smooth project execution. Critical thinking - Leverage problem-solving and critical thinking to address challenges, align stakeholders, and ensure timely project completion despite disruptions. Strong time management and multitasking ability. Budgeting- Manage budgets by estimating costs, tracking expenses, and maintaining detailed financial records to ensure projects stay within financial limits. Research vendors and competitors to estimate the initial budget. Organisation- Strong organisational skills to manage schedules, budgets, teams, and communications, often using personalised systems to keep projects on track. Methodical and reliable -- capable of maintaining structure across complex workflows. Tech-savvy and comfortable using digital systems for tracking and reporting. Eager to learn and grow with the company.

What You'll Gain:

Hands-on exposure to the renewable energy sector. Direct mentorship and work experience with the company founder. Long-term growth into project manager or operations lead roles.
Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Benefits:

Provident Fund
Schedule:

Monday to Friday
Supplemental Pay:

Performance bonus Yearly bonus
Education:

Bachelor's (Required)
Experience:

Project coordination: 2 years (Required)
Language:

English (Required)
Willingness to travel:

25% (Preferred)
Work Location: In person

Expected Start Date: 16/06/2025