Job Description

Vendor Coordination:


Liaise with external vendors and service providers to ensure timely delivery of

project components.


Track vendor performance and compliance with service-level agreements (SLAs).


Assist in onboarding and managing vendor relationships throughout the project

lifecycle.

Internal Stakeholder Management:


Act as the central point of contact for internal teams


Facilitate regular meetings to update stakeholders on project progress, risks, and

action items.


Document and circulate meeting notes, ensuring all stakeholders are aligned.

Billing Assurance:


Track and verify vendor invoices against contract terms and project milestones.


Coordinate with finance for timely processing of payments.


Ensure billing accuracy and resolve discrepancies proactively.

Resource & Labor Planning:


Assist in planning and allocating manpower and resources based on project needs.


Maintain resource utilization trackers and update labor schedules.


Flag potential over- or under-utilization to the project manager.

Project Documentation & Reporting:


Maintain comprehensive documentation including project plans, trackers, and

reports.


Prepare weekly/monthly reports on project status, risks, and issues.


Making Order forms and ensure on time deliveries


Effectively communicating through mails and calls with internal and external

stakeholders.


Should be multitasking


Keep project costs and timelines in control


Keep the customers updated on project progress


Utilize efficient process to ensure minimal delays

Desired Candidate Profile


Bachelor's degree in Business Administration, Project Management, or a related

field.

2+ years of experience in a project coordination or project support role.


Strong understanding of vendor management, resource planning, and billing

processes.


Excellent organizational, communication, and interpersonal skills.


Proficiency in MS Office Suite (especially Excel, Word, PowerPoint); knowledge of

project management tools like MS Project, JIRA, or Asana is a plus.


Ability to multitask, prioritize, and manage time effectively in a fast-paced

environment.

Job Type: Full-time

Pay: ₹30,846.75 - ₹55,751.47 per month

Benefits:

Health insurance
Schedule:

Day shift Monday to Friday
Language:

English (Preferred)
Work Location: In person