Job Description

Project Coordinator -
Role Overview
The Project Coordinator supports project managers and cross functional teams in planning, executing, and tracking projects. This role ensures smooth coordination, documentation, communication, and timely delivery of project tasks and milestones.
Key Responsibilities
1. Project Planning & Support
- Assist in developing project plans, schedules, timelines, and work breakdown structures.
- Track project progress, milestones, and deliverables.
- Coordinate with internal teams to ensure tasks are completed on time.
2. Communication & Stakeholder Coordination
- Act as a central communication point between departments, project teams, and stakeholders.
- Prepare and distribute meeting agendas, minutes, action items, and status updates.
- Facilitate regular check-ins, stand-ups, or review meetings.
3. Documentation & Reporting
- Maintain project documentation including plans, logs, trackers, and reports.
- Prepare dashboards, project summaries, and progress updates for leadership.
- Ensure all documents are organized, updated, and stored correctly.
4. Resource & Task Management
- Coordinate project resources (people, tools, materials).
- Track task assignments, dependencies, and potential bottlenecks.
- Follow up with team members to ensure timelines and commitments are met.
5. Risk, Issue & Change Tracking
- Identify and log project risks and issues.
- Assist the project manager in implementing mitigation or resolution strategies.
- Maintain change request logs and communicate impacts to stakeholders.
6. Administrative & Operational Support
- Handle scheduling, calendar coordination, and logistics for meetings/workshops.
- Support procurement of project tools, licenses, and resources.
- Manage project budgets at a basic tracking level.
Required Skills & Qualifications
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with project management tools (MS Project, Jira, Asana, Trello)
- Solid MS Office skills (Excel, PowerPoint, Word)
- Ability to work collaboratively with cross functional teams
- Detail oriented with strong follow through
- Understanding of project management processes (Agile/Waterfall)
Preferred Qualifications
- Bachelor's degree in Business, Management, IT, or a related field
- 1 4 years of experience in project coordination or support roles
- Experience working with PMOs or technology/digital transformation teams
- Certifications: CAPM, Scrum Master, or Agile certifications

Skills Required