Job Description

- Project / Back Office / Sales Coordinator

Department:

Operations & Projects

Location:

Dabhasa, Padra, Vadodara

Company:

PRIMA Equipment - Detect. Monitor. Analyse. From Reliability to Sustainability(TM)

Position Overview

PRIMA Equipment is seeking a

Project Coordinator

to manage all post-order activities for

Pollution, Safety & Environment Monitoring Equipment.

This role ensures seamless execution from

Order Receipt to Installation & Handover

, acting as the

single point of contact for customers

and coordinating across internal teams.

Key Responsibilities

1. Post-Order Receipt & Review

Receive customer Purchase Orders (POs) and review against Final Offers. Identify and communicate any gaps between PO and Final Offer to internal teams and customers. Coordinate with

Customer & Accounts Team

regarding

Performance Bank Guarantee (PBG)

, if applicable.

2. Order to Production Flow

Release approved orders to Production. Update project activities and milestones in the project management software.

3. Internal Coordination

Collaborate with

Production, Procurement, Sales, and Logistics Departments

to ensure timely material readiness and dispatch planning. Work with

Accounts Team

for billing, financial documentation, and PBG compliance. Schedule and lead regular

project review meetings

.

4. Customer Communication & Documentation

Act as the

single point of contact

for customers during project execution. Provide timely updates on project status, timelines, and requirements. Arrange and coordinate

pre-installation site inspections & readiness checks in coordination with the Service Team

. Prepare and submit required

technical, commercial, and statutory documents

.

5. Dispatch & Installation

Approve freight and release dispatch instructions. Coordinate with

Logistics, Installation, and Service Teams

for smooth execution. Ensure customer confirmation and satisfaction at each stage.

Candidate Profile

Graduate (any stream) or Diploma holders. 2-5 years of experience in

Project Coordination / Order Management / Customer Handling

preferred. Strong communication, follow-up, and multitasking skills. Ability to coordinate across multiple departments and manage multiple projects simultaneously. Proficiency in MS Office and project management software is desirable. Organized, detail-oriented, and proactive.

Why Join PRIMA Equipment?

Work in a

fast-paced, impact-driven environment

. Contribute to

Reliability to Sustainability(TM)

initiatives in industrial monitoring. Be part of a team that values

execution excellence and customer satisfaction

.
Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Food provided Internet reimbursement Life insurance Provident Fund
Application Question(s):

Briefly describe your experience in project coordination or order management, if any. If Experienced, How do you track multiple projects/orders and coordinate with different teams? Reason for leaving your current role? Current CTC? Expected CTC? If selected, from when can you join? Your 3-year career goal / personal objective?
Language:

English (Preferred)
Work Location: In person