Job Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Program Coordinator in India.
In this role, you will play a central part in ensuring the smooth delivery of projects by coordinating activities across teams and stakeholders. You will manage project schedules, documentation, and communications while supporting operational and financial tracking. The position requires strong organizational and multitasking skills to maintain efficiency across multiple projects and teams. You will act as a key point of contact for internal and external collaborators, facilitating meetings, preparing materials, and ensuring adherence to timelines. This role provides an opportunity to contribute to meaningful projects in a collaborative, professional, and fast-paced environment while developing skills in project management and team coordination.
Accountabilities

• Support account teams in the implementation and management of projects within agreed timelines and budgets.
• Maintain and circulate project tracking and status reports, both internally and externally.
• Set up and maintain project information, including job sheets, tracking tools, and documentation.
• Prepare materials for project kick-offs, client meetings, and team briefings.
• Manage purchase orders, financial tracking, and budget reconciliations for projects.
• Assist with document formatting, QC, and fact-checking, ensuring adherence to style guidelines.
• Coordinate meetings, teleconferences, and client interactions, handling logistics and materials preparation.
• Maintain and manage project filing systems for efficient document retrieval.
• Proactively identify potential issues, report them to managers, and recommend solutions.
• Support induction and training programs for new staff, as well as ongoing team development initiatives.

Requirements

• Degree preferred in Life Sciences, Marketing, Business, or a related field.
• Proven experience in project coordination, ideally within a medical communications or professional services environment.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and Reference Manager; knowledge of databases such as Access is a plus.
• Strong organizational, multitasking, and time-management skills to manage multiple projects simultaneously.
• Excellent interpersonal, verbal, and written communication skills; able to interact professionally with clients and team members.
• Detail-oriented with a proactive approach to problem-solving and task completion.
• Ability to maintain confidentiality and exhibit professional demeanor at all times.
• Comfortable coordinating financial information and tracking under guidance of managers.

Preferred Skills:

• Experience in managing client-facing projects and supporting cross-functional teams.
• Familiarity with project management tools and workflow systems.
• Ability to work independently while coordinating with geographically distributed teams.

Benefits

• Competitive salary and comprehensive benefits package.
• Paid vacation and leave entitlements.
• Professional development and training opportunities.
• Collaborative and supportive work environment.
• Opportunities to gain experience across multiple projects and business functions.
• Flexible working arrangements and work-life balance.

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
? Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
? It compares your profile to the job's core requirements and past success factors to determine your match score.
? Based on this analysis, we automatically shortlist the three candidates with the highest match to the role.
? When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.
The process is transparent, skills-based, and free of bias -- focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team.
Thank you for your interest!
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Skills Required