Job Description

Overview

Jhpiego is a non-profit global health leader and Johns Hopkins University affiliate that is saving lives,
improving health and transforming futures. We partner with governments, health experts and local
communities to build the skills and systems that guarantee a healthier future for women and families.
Jhpiego translates the best science and practice into moments of care that can mean the difference
between life and death for women and families. The moment a woman gives birth; the moment a
midwife helps a new born to breath. Through our partnerships, we are revolutionizing health care for
the world\xe2\x80\x99s most disadvantaged and vulnerable people.
In India, Jhpiego works across various states in close collaboration with national and state
governments, providing technical assistance in the areas of family planning, maternal and child health,
strengthening human resources for health, and non-communicable diseases. These programs are
funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children\xe2\x80\x99s
Investment Fund Foundation (CIFF), MSD for Mothers and others.
Jhpiego is hiring Program Associate to be based out of Pune. S/He will be supporting to Program
Manager

Responsibilities

Responsibilities:

• Serve as a key contact for all types of programmatic assistance to the assigned programs and

supervisor.

• Assist in preparing correspondence, documents as well as training material such as manuals

and audiovisual aids.

• Assist in development of materials including selection of vendor, coordination with the

program team for selecting designs, printing, dispatching and other related activities.

• Coordinate and ensure proper documentation for hiring of consultants for the assigned

programs.

• Provide support to program team to ensure timely completion of all planned activities as per

the project work plans.

• Handle procurement of program related material including training models, books, and

manuals as per procurement guidelines.

• Assist communications team in drafting success stories and facts in consultation with the

program team members.

• Review and maintain stock inventory of training material periodically.
• Manage logistic arrangements of all the trainings including budgeting, planning the event,

collating material, making arrangements for participants\xe2\x80\x99 travel and reimbursements in
consultation with Finance.

• Assist in maintaining proper documentation of all financial transactions related to workshops

and trainings.

• Assist in conducting meetings, including preparing agenda, taking and circulating minutes of

the meeting.

• Coordinate and communicate in a professional manner with the project team, donors and

other stakeholders to support effective program implementation.

• Develop project understanding to more comfortably support the program team in material

development and activity planning.

• Maintain program and office files in both electronic and physical documentation.
• Review/submission of travel claims with required supporting, activity budget preparation,

procurement actions, advance settlements against activities etc.

• Check \xe2\x80\x9cDocumentation\xe2\x80\x9d and \xe2\x80\x9cApprovals\xe2\x80\x9d in the all Claims/ settlements/ bills.
• Check all non-financial items in bills e.g. for hotel bill - check in/out dates, no. of pax, guest

signature etc. for taxi bills - verify completeness of log book/ trip sheet, ION etc. In case of
conference bills, verify List of Participants (LOP) with hotel stay bill, signatures in LOP & hotel
bills etc. Sign off on supporting documents.

• Perform other duties as assigned by the supervisor.

Required Qualifications

• Bachelor\xe2\x80\x99s degree in arts, commerce, social sciences or humanities, masters in social

sciences/work or public health desirable.

• 5 years of relevant work experience in programmatic and administrative support function.
• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).
• Experience in working with the development sector/ INGOs would be preferred.

Preferred Qualifications

\'\' Women candidates are encouraged to apply\'\'

Jhpiego