Job Description

Location:

Mumbai

Experience:

2 to 5 years

Employment Type:

Full-time


Maadhu Creatives is a dynamic and innovative organization committed to delivering high-quality creative solutions. We are seeking an experienced Procurement & Vendor Management professional to join our Mumbai team and support our operations.

Key Responsibilities:

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1. Material Planning & Requisition Handling

Receive and review Material Requisitions (MR) from production, model-making, painting, landscaping, electrical, and other departments Verify specifications, quantities, project references, and urgency levels Clarify discrepancies with the requesting department before proceeding
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2. Vendor Sourcing & Management

Maintain and update the Approved Vendor List (AVL) Identify new vendors for cost optimization, better quality, or urgent/specialized materials Evaluate vendors based on price, quality, delivery timelines, and after-sales support
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3. Quotation & Negotiation

Obtain quotations (minimum 2-3 where applicable) Prepare Comparative Statements for management approval Negotiate prices, lead times, and payment terms to achieve the best cost-quality balance
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4. Purchase Order (PO) Management

Prepare and issue POs with accurate specifications, quantity, rates, delivery dates, and quality requirements Ensure PO approvals follow the company authority matrix Track delivery progress until materials are received
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5. Market & Local Purchases

Handle emergency or local purchases when required Ensure bills are in the company name with correct GST details Verify material meets approved specifications before handing over to the Store Executive
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6. Coordination with Store & Accounts

Inform Store Executive prior to material delivery Share PO and bill copies with Accounts Resolve discrepancies related to quantity, rates, or vendor billing issues
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7. Vendor Performance & Cost Control

Monitor vendor performance regularly Recommend cost-saving solutions without compromising quality Support management with procurement data and reports

Role Limitations:

Cannot issue materials to production Cannot maintain or alter stock records Cannot bypass store processes

Required Skills & Qualifications:

Experience in procurement, vendor management, or a related field Strong organizational, negotiation, and analytical skills Ability to manage multiple vendors and projects efficiently Knowledge of material specifications, purchase orders, and vendor evaluation

Benefits:

Competitive salary Career growth opportunities Stable employment in a creative and dynamic environment Exposure to diverse manufacturing and model-making projects

know More about our organisation

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We are one the best 3d model maker and scale model making company in India.