Job Description

The Position Position Tile: Procurement Specialist Location: Mumbai Reporting to: Chapter Leader Procurement Operations Key Tasks of the Job (Main Accountabilities): As the Procurement Specialist, you will be mainly responsible for the operational review, verification and validation of Purchase Requisitions within a threshold. Responsible for the following tasks, but not limited to: Independent review, verification & validation of Purchase Requisitions (free-text orders within a threshold) incl. approval/rejection based on procurements aspects e.g. completeness, plausibility, legal conformity, quote, commercial terms, product category, demand- description and specification Independent review, verification & validation of Purchase Requisitions (free-text orders within a threshold) incl. approval/rejection based on contractual aspects e.g. compliance, data- privacy and security, intellectual property, spend, reference to framework / MSA, vendor security risk, Roche Rules & Regulations Ensure compliance with Roche procedures, purchasing policies, and financial instructions Close collaboration and communication with Category Managers, internal stakeholders legal, and suppliers on operational Procurement topics Acting as Power-User for RDCD - Creating Purchase Requests for Services according to the business requirements Monitoring all POs that are issued until received and closed (e.g. being responsible for Order Acknowledgement handling and contacting the internal stakeholders/suppliers in case of need) Track orders and ensure timely delivery Following up with stakeholders/suppliers when modifying orders, ensuring purchase order compliance, or performing updates/maintenance in the system Proactively notify Requisitioners of order changes/delays Vendor registrations and maintenance in the purchasing system. Ensure high quality of Vendor Master Data Handling of MDG-M Workflows for direct goods (e.g. creating/updating info records) Creation of framework orders in the system in collaboration with the responsible Category / Procurement Manager Creating weekly reports for the Confidence project Responsible for the common Procurement Support mailbox Interacting and supporting with the Account payable Department (e.g. invoice discrepancy, goods entry Workflows, closing PO\'s) Supporting the monthly accruals process (e.g. closing purchase orders as required) Processing of NDA\'s (Non-Disclosure Agreements) according to the business requests in the system Maintaining the monthly GWG-report Accounts Payable support with respect to the booking of the PO based invoices. Collecting information and other ad-hoc reporting tasks as necessary. Close collaboration and communication with internal stakeholders and suppliers on operational Procurement topics Supporting the Category / Procurement Managers if needed Reading and comprehending our Roche Standards, Policies, and Manuals to ensure proper processing Helping standardize operations, process documentation, and ongoing improvements Identification of new opportunities to increase efficiency Work closely and in a consulting manner with operational colleagues across all sides and affiliates Job experience / Competencies (required / desired): You\'re someone who wants to influence your own development. You\'re looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point. You have BA or equivalent degree in Business, Finance, Accounting, or a professional diploma in Procurement. Ideally, you bring at least 5 years of experience in Operational Procurement, preferably in an international environment. Experience with SAP MM as a user is considered a plus. In addition, you bring the following skills and competencies: Experience in the field of Procurement Contract Law (e.g. contract structuring) and knowledge of current and legally-binding contractual language / terminology Practical experience in contract review Knowledge about and review of Proc. Buying Channel selection (e.g. Catalogue vs. Free-Text) Pro-active risk mitigation & buying channel review Experience in the usage of modern Proc. technology (e.g. SMARTprocure) Meticulous controlling/numeric skills, attention to detail and demonstrated focus on quality Excellent organizational skills to meet challenging timelines Independent way of working and high attention to detail Multitasking a range of defined activities independent prioritization Advanced knowledge of Microsoft Office (Excel, PowerPoint) and the Google-Suite You are proactive and a quick learner. You are able to work independently with little supervision and you have experience working with remote teams You show initiative and a strong interest in improving and optimizing current working processes Comfortable working alongside colleagues in different cultures / locations / time zones Contribution to continuous improvement of process cycle times and general effectiveness of the Procure-to-Pay process Excellent written & oral communication in English as primary business language Responsibilities: Budget responsibility - No budget responsibility People responsibility - No direct reports Roche embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Who we are At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we\'ve become one of the world\'s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. Roche is an Equal Opportunity Employer.

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