Job Description

Job description

Name:

Designation/Job

Role: Purchase Executive

Department: Administration (Purchase)

Location:

HO

Qualification: Graduate

Min years of experience: 1YEAR - 6YRS

Role Definition:

Evaluating vendors, comparing quotes, negotiating and process orders on time along with maintaining vendor relations & assist in smooth functioning of the purchase department.

Responsibility Deliverable (Key Result Area)

1. Procurement Cycle Time

2. Cost Savings and Spend Control

3. Supplier Management and Relationships

4. Inventory Management

5. Process Improvement and Innovation

6. Data Analysis and Reporting

Tasks & Activities: Understand product/ material requirement

and identify vendors

To understand site requirement with the lead-time.

Identifying whether it is new requirement or ongoing. Accordingly Cross checking with current stock status. Thereafter, floating the requirement.

Supplier Management and Vendor Negotiation

Identifying, evaluating, and qualifying potential suppliers (4-5 nos) based on quality, cost, and reliability criteria

Negotiating favourable terms in regards to pricing, quality, delivery time/ transport and payment terms and conditions.

To prepare Comparative statement for core material/ major items and send it for approval.

Maintaining strong relationships with existing suppliers and developing new vendor partnerships

Managing supplier contracts, renewals, and terminations when necessary

Purchase Order Management and Processing

Creating, reviewing, and processing purchase orders accurately and efficiently

Coordinating delivery schedules with suppliers to ensure timely receipt of materials

Tracking order status, expediting urgent requirements, and managing delivery exceptions

Maintaining accurate procurement documentation and records for audit purposes

Implementing purchase approval workflows and authorization controls

Performing inventory inspection & reordering supplies and stock as necessary:

When an indent received to ensure it comes along with present stock from the respective store site.

To confirm the actual necessity with quantity from respective department and accordingly work on it .If surplus is available on other sites based on the request/asked lead-time.

To get clarity from the respective department and management and then process accordingly with approval

Supplier Relationship Management:

Providing solutions to the queries raised by the suppliers/vendors.

To timely attend their calls/reverting to their mails.

To meet the suppliers to convince them to fulfil the requirement with our terms and conditions.

Cross-Functional Collaboration and Communication:

Working closely with engineering teams, to understand requirements

Interact with store to ensure that materials are received as per PO and identify any discrepancies to take necessary corrective actions.

Coordinate and follow up with the finance team for timely payment of vendors or for any other concerns.

Facilitating communication between suppliers and internal teams if required.

Reporting & Record Keeping:

Maintaining accurate records of purchases, supplier information, and preparing reports on procurement status and budget.

Skills Metrics required

Excellent verbal and communication skills ,with proven negotiation skills

Time management skills with a proven ability to meet deadlines.

Strong analytical and problem solving

Proficient with Microsoft office and Ms-Teams.

Location: Head Office

Preferred Candidate Qualification:

Bachelor's degree in Procurement, Supply Chain Management / BE Mechanical is preferred . Else any graduate.

Role:

Procurement/Purchase Executive

Industry Type:

Engineering & Construction

Department:

Procurement & Supply Chain

Employment Type:

Full Time, Permanent

Role Category:

Procurement & Purchase

Education

UG:

Any Graduate

PG : PG Diploma in any specialization

Job Types: Full-time, Permanent

Pay: ₹18,750.00 - ₹37,500.00 per month

Application Question(s):

How many years of experience you have in Purchase? What is your current location in Mumbai?
Education:

Bachelor's (Required)
Experience:

Purchase Executive: 1 year (Required) Purchase: 6 years (Preferred)
Location:

Andheri West, Mumbai, Maharashtra (Preferred)
Work Location: In person