Job Description

The Purchase Officer is responsible for sourcing goods and services, managing vendor relationships, negotiating contracts, and ensuring the cost-effective and timely procurement of materials in line with the organization's requirements. The role requires a detail-oriented and strategic thinker who can manage the entire procurement lifecycle.

Key Responsibilities:

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Sourcing & Procurement: + Identify and evaluate potential suppliers based on price, quality, and delivery speed.
+ Request and review quotations, proposals, and bids.
+ Select vendors and negotiate contracts, terms, and conditions.
Vendor Management: + Maintain relationships with key suppliers to ensure quality of goods and timely delivery.
+ Evaluate vendor performance and resolve disputes or issues promptly.
+ Develop alternative sources of supply in case of supply disruptions.
Purchasing Operations: + Prepare purchase orders and ensure proper documentation is maintained.
+ Monitor the status of open orders and expedite delivery when necessary.
+ Coordinate with internal departments to forecast demand and ensure adequate supply.
Compliance & Reporting: + Ensure procurement activities comply with company policies and regulations.
+ Maintain accurate procurement records and prepare periodic reports.
+ Conduct regular market research to stay updated on industry trends and pricing.
Cost Control: + Continuously seek opportunities to reduce procurement costs without compromising quality.
+ Analyze historical purchasing data to identify cost-saving opportunities.

Desired Requirements:

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Preferably a Commerce graduate 7-10 years of proven work experience as a Purchasing Officer or similar role in Construction / Infrastructure-based organization Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors) Understanding of supply chain procedures as well as particular market Good analytical skills, with the ability to create financial reports and conduct cost analyses and negotiation skills Good communication and interpersonal * Eager to learn, adaptable and flexible, willing to work with and through others