Job Description

The Purchase Executive is responsible for sourcing, negotiating, and procuring raw materials, ingredients, packaging materials, and services required for food production. The role ensures timely availability of quality materials at competitive prices while maintaining compliance with food safety and regulatory standards.

Key Responsibilities

1. Procurement & Sourcing

Identify and evaluate suppliers for raw materials, food ingredients, packaging materials, consumables, and machinery. Source materials based on production forecasts, quality standards, and seasonal requirements. Obtain competitive quotations, prepare comparison sheets, and recommend vendor selection.

2. Vendor Management

Develop and maintain strong relationships with approved suppliers. Conduct supplier audits in coordination with QA/QC teams to ensure compliance with food safety norms such as FSSAI, HACCP, ISO, etc. Monitor vendor performance (quality, delivery timelines, pricing, service reliability).

3. Inventory & Purchase Planning

Review stock levels regularly and coordinate with production and warehouse teams to avoid shortages or overstock situations. Prepare purchase plans based on sales forecasts, production schedules, and shelf-life considerations. Ensure materials are delivered on time and in the correct quantities.

4. Negotiation & Cost Control

Negotiate pricing, credit terms, and long-term contracts to reduce cost without compromising quality. Analyze market trends and fluctuations in commodity prices (e.g., grains, spices, dairy, oil, fruits, vegetables). Identify cost-saving opportunities in procurement operations.

5. Documentation & Compliance

Prepare purchase orders (PO) and maintain accurate records in ERP systems (SAP, Tally, Oracle, etc.). Ensure compliance with legal, safety, and quality requirements for all materials. Maintain documentation required for audits (FSSAI, ISO-22000, BRC, etc.).

6. Coordination

Coordinate between production, QA/QC, finance, and logistics departments for seamless procurement. Resolve issues related to delayed supply, quality rejection, or inventory discrepancies. Support new product development (NPD) teams by sourcing new ingredients and packaging options.

Key Competencies

Attention to detail Cost-conscious decision making Vendor relationship management Strong planning and organizational abilities Problem-solving mindset Ability to work under pressure and manage multiple priorities
Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Provident Fund
Work Location: In person