Job Description

We are a

UK-based company

seeking a diligent and detail-oriented Procurement Executive to support our international procurement operations. The ideal candidate will be responsible for assisting in the sourcing, negotiation, and purchasing of goods and services primarily from global markets, with a significant focus on China, Turkey, Europe and other international suppliers. This role involves managing diverse vendor relationships, ensuring timely and compliant international delivery, and maintaining accurate procurement records. The Procurement Executive will play a key role in ensuring cost-effectiveness and efficiency in our global purchasing processes while adhering to company policies, UK regulations, and ethical standards.

Key Responsibilities:

Assist in identifying and evaluating potential international suppliers and vendors for various goods and services, with a strong emphasis on sourcing from China and other key global manufacturing hubs. Conduct extensive global market research to identify new products, services, and suppliers, assessing their capabilities and reliability for international supply chains. Maintain and update a database of approved international vendors, including their performance metrics, quality standards, and compliance records. Support the evaluation of international supplier bids and proposals, considering factors like lead times, shipping costs, customs, and quality control.

Purchasing & Order Management (Global):

Prepare and issue purchase orders (POs) based on approved requisitions for international procurements. Track the status of international orders, ensuring timely delivery from global origins to UK destinations, and proactively resolving any delays, customs issues, or discrepancies. Coordinate seamlessly with international suppliers, freight forwarders, customs brokers, and internal departments (e.g., Production, Warehouse, Finance) to ensure smooth cross-border procurement processes. Verify receipt of goods and services against international purchase orders and specifications, including quality checks upon arrival.

Negotiation & Cost Control (Global):

Assist in negotiating terms, conditions, and pricing with international suppliers to achieve favorable agreements, considering exchange rates, payment terms, and logistical costs. Identify opportunities for global cost savings and efficiency improvements in procurement, including optimizing shipping methods and consolidating orders. Ensure international purchases are within budget and adhere to company spending policies and international trade finance practices.

Documentation & Record Keeping (International Trade):

Maintain accurate and organized procurement records for international transactions, including purchase orders, contracts, invoices, shipping documents (e.g., Bill of Lading, Air Waybill), customs declarations, and delivery notes. Ensure all international procurement documentation is complete and compliant with internal policies,

UK import regulations

, and relevant international trade laws. Prepare regular reports on global procurement activities, spend analysis by region/country, and international supplier performance.

Compliance & Ethics (International):

Ensure all procurement activities comply with company policies, ethical guidelines,

UK import/export regulations

, and relevant international trade laws (e.g., anti-bribery, forced labor prevention). Adhere to best practices in international procurement to ensure transparency, fairness, and sustainability in global supplier interactions.

Stakeholder Communication:

Communicate effectively with internal stakeholders (e.g., UK operations, sales) to understand their international procurement needs and provide updates on global order status. Liaise professionally with international suppliers to build strong, collaborative relationships, often across different time zones and cultures.

Qualifications:

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, International Trade, Commerce, or a related field. Optional: Certifications in Procurement/Supply Chain (e.g., CIPS, ISM) or International Trade/Logistics are a plus.

Experience:

Minimum of 2-4 years of experience in a procurement, purchasing, or supply chain role, with demonstrable experience in

international sourcing and logistics

. Proven experience in issuing purchase orders and managing vendor relationships

across different countries, particularly with suppliers in China

. Familiarity with international shipping documentation, customs procedures, and Incoterms. Experience with procurement software or ERP systems is an advantage.

Skills & Competencies:

Technical Expertise:

Strong understanding of international procurement processes, global supply chains, and import/export procedures. Knowledge of

UK import regulations, customs duties, and VAT implications for international goods

. Familiarity with sourcing best practices in

Asian markets, particularly China

. Proficiency in logistics management software and Microsoft Office Suite (especially Excel).

Attention to Detail:

Meticulous in managing international documentation and verifying complex information.

Negotiation Skills:

Basic to intermediate negotiation abilities, adaptable to international business cultures.

Organizational Skills:

Highly organized with the ability to manage multiple international orders and priorities simultaneously.

Communication:

Excellent written and verbal communication skills, with the ability to liaise effectively with international suppliers and internal teams.

Problem-Solving:

Ability to identify and resolve complex issues related to international orders, logistics, or customs.

Analytical Skills:

Basic ability to analyze international pricing, shipping costs, and supplier performance.

Integrity:

High level of integrity and ethical conduct in all global procurement activities.

Cultural Awareness:

Sensitivity to cultural differences in international business dealings.

What We Offer:

Opportunity to contribute to essential global business operations for a UK-based company. Exposure to diverse international categories of goods and services and complex cross-border logistics. Competitive salary package. Professional growth and development opportunities within the global supply chain domain. A collaborative and supportive international work environment.
Job Type: Full-time

Pay: ?15,000.00 - ?35,000.00 per month

Schedule:

Day shift
Application Question(s):

What is your current monthly CTC/ salary?
Experience:

total work: 1 year (Preferred)
Work Location: In person